Records Management Officer

Schedule: Full-time

WHAT’S IN IT FOR YOU?

Starting Hourly Pay: $21.93 with your first raise at 6 months and regular increases throughout your early years of service

Longevity increases start at your fifth year and grows as long as you stay with the State of Ohio

Tuition Reimbursement of up to $5,000 through the union benefits trust

Incredible Medical Coverage begins the 1st of the month following your Start Date

Generous Benefits Package Including Vacation, Sick, Holiday, and Personal Leave

Retirement/pension, deferred compensation, credit union benefits available

View our full benefits package on

KEY JOB RESPONSIBILITIES

Responsibilities include but are not limited to:

Managing the military records maintenance program: (i.e., assists in establishing procedures for security, maintenance & storage of confidential records.

Assists in establishing procedures & schedules for imaging, coordinates with Management Information Technology (MIT) department for secure transfer to Department of Veterans Services (DVS) server, verifies accuracy of data base.

Responds to requests for documents from members of the public (e.g., veterans, funeral homes, County Veteran Service Offices, veteran organizations, federal & state agencies/offices, & individuals providing appropriate authorization);

Prepares letters of verification of military service; provides requestors with alternate contact information for obtaining copies of records; ensures adherence to agency policy, federal, state & local laws related to privacy & confidentiality.

Provides advice and consultation on confidential document management to department administrators, government officials or private agencies & other department personnel. Provides information briefings to county veteran service officers as required.

Provides routine administrative support: (e.g., composes correspondence & prepares outgoing mail utilizing the Microsoft Office platform; assists with mailing projects; prepares reports as assigned; copies, files, emails, &/or faxes materials); performs other duties as assigned.

If you are ready for the next great step in your career……Come join us

Helpful Tips

Application Procedures:

To be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)

When completing your online application, be sure to clearly describe how you meet each minimum qualifications outlined on this job posting.

We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your online application.

You can check the status of your application anytime by signing into your profile on this website.

We will communicate with you through the email you provided in your profile and job application.

Applications must be received no later than 11:59PM of the posting deadline date listed. Applications received after 11:59PM on the deadline date will not be considered. Applications must be submitted online at Paper applications will not be accepted or considered.

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services. The Ohio Department of Veterans Services does not discriminate on the basis of race, religion, color, sexual orientation, national origin, ancestry, age, sex, gender identity or expression, mental or physical disability, genetic information, veteran status and/or military status in employment or the provision of services.

NOTE: Those who are contacted for an interview should inform the Ohio Veterans Home Office of Human Resources as soon as possible if, as a result of a disability, they will need an accommodation to participate in any phase of the interview process. Such notice will not affect your eligibility to apply for this position.

Provides advice and consultation on confidential document management to department administrators, government officials or private agencies & other department personnel. Provides information briefings to county veteran service officers as required.

Provides routine administrative support: (e.g., composes correspondence & prepares outgoing mail utilizing the Microsoft Office platform; assists with mailing projects; prepares reports as assigned; copies, files, emails, &/or faxes materials); performs other duties as assigned.

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication. -Or equivalent of Minimum Class Qualifications for Employment noted above.