Office Assistant

Salary: $24.31 - $29.34 Hourly

Location : Boca Raton, FL

Job Type: Full-Time

Job Number: 04550

Department: Recreation Services - BPD

Division: Community Center 64/31221

Opening Date: 01/17/2026

Closing Date: 1/22/2026 11:59 PM Eastern

FLSA: Non-Exempt

Bargaining Unit: N

General Statement of Job

Performs difficult clerical work undertaking a variety of typing, filing, and related tasks in a municipal office; does related work as required. Work is performed under regular supervision.

Essential Functions

Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures;

Acts as receptionist, answers telephone inquiries about routine procedures and policies, relays and

dispatches messages as required; operates base station radio;

Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions;

Maintains files, assembles information from various sources for records and reports;

Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV's;

Composes routine correspondence; prepares a variety of routine reports;

Collects fees and prepares invoices; verifies account balances on computer;

Operates standard office machines, word processing, and data entry equipment;

Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.

RELATED TASKS:

Composes routine correspondence; maintains radio communications log and equipment exchange log;

Computes and extends figures; posts records to accounts;

Prepares travel vouchers, collects receipts, and processes for reimbursement;

Sells Beach Permits;

Performs related tasks as required.

Knowledge, Skills and Abilities

General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 40 WPM; ability to make arithmetical calculations and file alphabetically; ability to establish and maintain effective working relationships with associates and the general public; ability to understand and follow oral and written instructions.

The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Years of Service Accrual

0 to 5 full years 8 hours per month

5 to 10 full years 10 hours per month

10 to 15 full years 12 hours per month

15 full years and over 14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of Service Percentage

Less than 2 full years 0%

2 to 5 full years 10%

5 to 10 full years 20%

10 full years or more 30%

Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.

Years of Service Benefit

5 to 10 full years $600 annually

10 to 15 full years $800 annually

15 full years and over $1,000 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

The two (2) options will be fully explained prior to an irrevocable selection. Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City's Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

Yes

No

02

Do you possess and maintain a valid Florida driver's license with no more than six (6) points in the last three (3) years prior to employment? - Or are you able to obtain within thirty (30) days of hire?NOTE: You must attach proof of a valid license with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

Yes, I have a valid Florida driver's license.

No, I do not have a Florida driver's license but can obtain within thirty (30) days of hire

No, I do not have a Florida driver's license and cannot obtain within thirty (30) days of hire

03

What is the highest level of education you have completed?NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

Less than High School

High School Diploma or GED

Trade or Vocational School

Associates Degree or 60 credits of college courses

Bachelors Degree

Masters Degree

04

How much experience do you possess performing c general clerical and/or office duties?

I have no previous experience

6 months but less than 1 year of experience

1 year but less than 2 years of experience

2 years but less than 3 years of experience

3 years or more

05

Please briefly describe your experience in performing complex administrative/clerical work and maintaining confidential information and records.This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"

06

Describe your experience performing standard office functions. (i.e. Faxing, scanning, answering phones, typing, etc)

07

Describe your computer experience and include types of programs that you are familiar with. (Ex. Microsoft Word, Outlook, Excel, Power Point) NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"

Required Question