Procurement Coordinator

BCGA Foundation is a nonprofit foundation dedicated to pivoting underserved and underrepresented middle school, high school, and college students into the gaming industry—not only as consumers, but as creators, professionals, and contributors. Our programs focus on education, mentorship, esports, and workforce pathways across gaming and interactive media.

Summary: Reporting directly to the Procurement Supervisor (or Operations Leadership), the Procurement Coordinator supports the day-to-day procurement operations of the foundation. This role is responsible for ensuring accurate purchasing, documentation, and compliance related to equipment, software, services, and program-related resources. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced, mission-driven environment.

Employment Type: Full-Time/Part-Time

Responsibilities

• Work collaboratively with the Procurement and Operations teams to support correspondence, documentation, and compliance related to purchase orders

• Assist with reconciliation and submission of P-Card receipts and purchasing documentation

• Maintain accuracy of purchase orders, including updating order status and inputting shipment tracking information

• Prepare reports, summaries, and PowerPoint presentations as needed

• Support internal stakeholders by providing accurate and timely updates on orders and procurement status

• Assist with the development and maintenance of standard operating procedures and work instructions related to procurement processes

• Review existing procedures to identify opportunities to streamline workflows and eliminate inefficiencies

• Support procurement activities related to technology, software licenses, equipment, vendors, and program services

• Perform other duties as assigned

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirement listed below are representative of the knowledge, skill, and ability required.

• 2+ years of professional office or administrative experience

• Evidence of a strong analytical mindset

• High attention to detail and exceptional quality of work

• Ability to adapt to change and thrive in a dynamic, fast-paced environment

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to manage multiple priorities

• Demonstrated initiative, responsibility, flexibility, and sound decision-making skills

• Demonstrated experience with process improvement and workflow optimization

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications

• 2+ years of customer service, procurement, or operations experience

• Experience supporting purchasing for technology, software, equipment, or program services

• Familiarity with procurement or project management tools such as Smartsheet or similar platforms

• Experience with asset management, inventory tracking, or ticketing systems (e.g., ServiceNow or comparable systems)

• Familiarity with compliance standards, internal controls, or documented operating procedures

• Experience working in a nonprofit, education, or mission-driven organization