Assistant Controller for Restricted Funds

Job Summary This professional staff position reports directly to the Controller in all accounting matters and works very closely with the Office of Sponsored Programs and Research.

The primary functions of this position are post award activities related to financial accounting and reporting for various local, state and federal grants and contracts.

Responsibilities include assisting grant developers/researchers in budget development, monitoring and approval of expenditures, preparation and submission of financial reports to include reimbursement requests, draw down of federal cash and submission of various financial reports as required by the funding agencies.

Duties and Responsibilities Collaborate and work closely with centralized sponsored program administration in performance of tasks.

Review post-award documents for compliance with policies.

Establish and maintain file system and financial records to document grants transactions.

Approve Master Budget for entry into accounting records; prepares journal vouchers; requests and transfers matching funds when applicable, creates up reporting requirements in billing file; notate budgetary restrictions in the award file.

Examine documentary evidence and approves expenditures for sponsored projects accounts of the college, ensuring compliance with all restrictions and specifications of sponsor and university.

Prepare regular and complex special reports, financial statements, forms or studies for sponsor and department or University; utilizes past reports, the University accounting system and other resources.

Make independent decisions on timing and drawing down funds in reimbursement of expenditures in federal, state, and private grants and contracts in order to reduce receivables from awarding agencies and increase cash flow.

Prepare periodic financial reports and draw down requests for federal awarding agencies.

Advise faculty, staff and/or researchers in matters pertaining to procedures, pertinent developments, account status or alternatives for various sponsored programs.

Establish new accounts in BANNER and close accounts after termination dates in accordance with established procedures; ensure all required reports are sent to sponsor for project termination.

Supervise, monitor and coordinate work activities of direct report.

Assist with other duties in the Controller's Office as deemed necessary.

Minimum Qualifications Bachelor's degree in Business Administration, Accounting or related field is required.

Must be able to communicate effectively with regulatory authorities and university professional level staff.

Prior supervisory experience and experience with governmental and/or fund accounting preferred.