Set Up Assistant

NOTICE OF EMPLOYMENT OPPORTUNITY

THE CITY OF SHARONVILLE

CONVENTION CENTER SETUP ASSISTANT

NOTICE POSTING DATE: January 14, 2026

IMPORTANT: Applicants must fully comply with ALL requirements and provisions included in this Notice Of Employment Opportunity and must be able to demonstrate substantial compliance with all minimum qualifications included in the attached job description. Failure or inability to do so will result in disqualification from further participation in the application and/or employment procedures.

LEGAL COMPLIANCE: All provisions of this Notice Of Employment Opportunity and all pre-employment examination and/or skills assessment procedures are subject to all applicable provisions of The Rules And Regulations Of The Sharonville Civil Service Commission and/or any applicable provisions of The Ohio Revised Code.

NOTICE: The City Of Sharonville has a vacancy in the classification of Convention Center Setup Assistant. This is a full-time position.

APPLICATION AND EMPLOYMENT PROCEDURES ADMINISTRATION: All provisions of this Notice Of Employment Opportunity will be administered and monitored by The Sharonville Civil Service Commission.

WAGES AND BENEFITS: Wages and benefits are very competitive. The pay rate for newly hired employees will be based on skills, education, job knowledge, and abilities. The current pay range is $15.00 per hour to $30.77 per hour. Paid vacation time, paid sick leave, an excellent retirement system, and other generous benefits will be discussed during the interview process.

MINIMUM QUALIFICATIONS: Each applicant must (1) be least 18 years of age as of the date of their application for employment OR (2) be able to demonstrate a combination of training, education, and/or experience which demonstrates an understanding of customer service and problem solving.

APPLICATION FOR EMPLOYMENT PROCEDURE: Beginning on the Notice Posting Date at the top of this Notice Of Employment Opportunity, applications for employment MUST be completed and submitted electronically through the City Of Sharonville Employment Portal at jobs.sharonville.org. Applications for employment submitted by U S Postal Service mail, any other delivery service, fax, e-mail, hand delivery, etc. will not be processed. Applications for employment will be accepted until the vacancy has been filled.

PRE-EMPLOYMENT PROCEDURES: Applicants may be subject to a background check, a physical fitness examination, and/or a drug/alcohol screen as well as an evaluation of knowledge, abilities, and job-related skills of the applicant.

SAFETY NOTICE: Applicants must comply with all safety and communicable disease requirements that are in effect on the date of the written examination as determined by the Centers For Disease Control And Prevention Division of the U S Department Of Health (CDC), The Ohio Department Of Health, and/or the Hamilton County Public Health Department. The Sharonville Civil Service Commission will configure written examination facilities within such requirements. Immediately upon arrival at the written examination facility, any applicant who is not comfortable with seating spacing must express their concern to one of the exam proctors.

ACCOMMODATION: Any applicant who requires any special accommodation(s) for any phase of the application procedure MUST attach to their application for employment a written request that clearly indicates a complete description of any requested accommodation and the specific reason(s) for any requested accommodation. If any requested accommodation is for any type of medical condition, a statement from a doctor or other medical practitioner that generally describes the medical condition or the reason for the requested accommodation MUST be attached to the application for employment. Such medical statement must be dated no more than one year prior to the date of the application for employment. Substantiation may be required for requests for any accommodation(s) for reasons other than a medical condition.

CHANGE OF PERSONAL INFORMATION: If an applicant has a change of name, mailing address, phone number, e-mail address, etc. at any time from the date they submitted an application for employment until such time as the applicant's name no longer appears on an employment eligible list (up to two years), it is the applicant's responsibility to notify The Sharonville Civil Service Commission of such change by U S Postal Service certified or priority mail (no other notification method is permitted) to The Sharonville Civil Service Commission, 10900 Reading Road, Sharonville, OH 45241. The City Of Sharonville or The Sharonville Civil Service Commission will not make any effort to contact any applicant if contact cannot be made through the most recent information provided in writing by the applicant.

LEGAL COMPLIANCE: All provisions of this Notice Of Employment Opportunity and all pre-employment examination and/or skills assessment procedures are subject to all applicable provisions of The Rules And Regulations Of The Sharonville Civil Service Commission and/or any applicable provisions of The Ohio Revised Code.

The City Of Sharonville is an Equal Opportunity Employer.

This notice issued by

The Sharonville Civil Service Commission

Wendy Lindsey, Chairman

Position Description

QUALIFICATIONS:

1. High School education or equivalent.

2. Good verbal, and interpersonal communications skills.

3. Ability to effectively interact with all levels of staff, customers and the public.

LICENSURE OR CERTIFICATION REQUIREMENTS:

None applicable

ESSENTIAL FUNCTIONS (for purposes of 42 USC 12101):

The purpose of the Set Up Assistant position is to set, maintain, and refresh the convention center's meeting rooms according to sales contract and company standards. This position must ensure cleanliness and set up is completed in a timely manner and assist the supervisor during large functions. Set Up Assistant is also responsible for the timely and safe breakdown of meeting rooms after event completion. Must refresh rooms on time, clean rooms and set for appropriate functions. Also helps with snow removal at pedestrian entrances and exits surrounding building.

Set up and break down tables, chairs, staging, podiums, trash cans, dance floor, and banquet equipment for a variety of functions, for full service of convention center events.

Responsible for set up and break down of functions and making sure the next function is set up for success.

Maintain back of the house, front of the house and side work duties for overall productivity of events.

Maintain clear and open communication between all staff members for overall event success. Work in cooperation with other service personnel to provide a high quality of service.

Deliver excellent internal and external guest service.

Look for and act upon opportunities to assist guests and team members.

Be prepared to respond to guests and team member's needs and questions.

Keep work areas clean and organized.

Read and comprehend Banquet Event Orders.

Check all supplies, ensuring adequate stock levels, restocking all necessary items.

Assist with overall functions and ensure dining and serving areas are set up and maintained according to standard.

Complete opening, closing and other side duties as assigned by the supervisors.

OTHER DUTIES AND RESPONSIBILITIES:

Abide by the Standards of Conduct as defined by City Administration.

Demonstrate a pattern of reliable and predictable attendance.

Maintain a friendly and approachable attitude towards guests and staff.

Maintain a professional appearance; dress in a clean and pressed well kept uniform.

Perform additional duties as assigned or necessary to the operation of the assigned department.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)

Knowledge of: *City Policies & Procedures; facility rules and regulations. Must have adequate math skills to add, subtract and divide room sets and table configurations; knowledge of room sets such as theater, classroom, chevron, and rounds.

Skilled in: Customer Service, use of light equipment, chair racks, table racks, vacuuming, snow removal; multi tasking, including taking direction from customers, event manager and supervisor. Use of some small tools, screwdriver, allen wrench, etc.

Ability to: Occasionally bend and lift from floor to knee, floor to waist, floor to chest, floor to shoulders and floor to overhead. Maintain a positive and professional attitude. Be polite and courteous when speaking with guests and team members. Carry out duties with attention to detail, sanitation and safety; work independently and as part of a team. Maintain sense of urgency when performing and working in the public space. Resiliency to deal with difficult guests in all types of business conditions and possess the ability to work harmoniously with coworkers.

Operate general office equipment and lift 5-10 pounds in a repetitious manner to perform certain tasks; occasionally lift up to 30 pounds. Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered to be medium work.

Job Posting Contacts/Recruiter:

Christopher Noehring

EEO Status:

8 - Laborers & Helpers