Executive Assistant (EA) to Chairman

Experience Required:

8+ years of relevant experience arabic speaking

Role Overview

We are looking for a highly organized and proactive Executive Assistant to manage the Chairman’s office. The role requires strong coordination skills, discretion, and the ability to manage complex schedules across office and construction site locations while working closely with senior leadership and department heads.

Key Responsibilities

Chairman’s Office Management

Manage the Chairman’s calendar, appointments, and daily schedules.

Coordinate and organize meetings at the office as well as outside locations and construction sites.

Act as the primary point of contact between the Chairman and internal/external stakeholders.

Ensure timely follow-ups and smooth execution of the Chairman’s directives.

Coordination & Communication

Liaise with all department heads for day-to-day coordination.

Align schedules, meetings, and priorities across teams.

Ensure effective communication flow between the Chairman’s office and departments.

Scheduling & Planning

Prepare and track accounts schedules.

Prepare, monitor, and update construction site schedules.

Assist in planning site visits, reviews, and project timelines.

Maintain accurate records of meetings, schedules, and action items.

Administrative Support

Handle confidential documents and information with discretion.

Prepare reports, schedules, and presentations as required.

Support day-to-day administrative and operational needs of the Chairman’s office.

Required Skills & Qualifications

8+ years of experience as an Executive Assistant / Senior PA

Proven experience managing senior leadership offices

Strong scheduling, coordination, and organizational skills

Experience dealing with construction site schedules and accounts coordination

Excellent communication and interpersonal skills

High level of confidentiality, professionalism, and attention to detail

Ability to multitask and work under pressure

Key Competencies

Time management & prioritization

Stakeholder coordination

Problem-solving

Attention to detail

Discretion & integrity

Requirements:

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Please only apply and press yes if you have read the requirements, education, experience and certifications, and match these.