Project Assistant

Description

Osborn is a fully integrated multi-disciplined design firm that uses a specialized team approach to engineering projects. These teams are comprised of a staff of professionals that provide designs for all phases of a wide range of projects. Osborn has specialists in civil, structural, mechanical, electrical, plumbing, fire protection and life safety, technology engineering, transportation and commissioning. As an employee-owned firm, each Osborn employee is committed to team based and quality focused project delivery – ensuring that each project is completed with a sense of pride. Osborn’s strength lies with its people.

Essential Qualifications:

A minimum of three year’s previous work experience within a construction management or engineering firm is highly preferred.

Must be able to manage time effectively and have the ability to work independently

Advanced computer knowledge required

Expertise with Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc) REQUIRED.

Experience with Deltek Vision is preferred.

Must have valid driver’s license.

Responsibilities include, but are not limited to:

Manpower/Utilization Tracking and Reporting

Responsible for managing reporting software to monitor and estimate project manpower/utilization on a weekly basis

Backlogs – Run weekly backlog reports in Deltek, Update Backlog reports with Deltek reports, Notify groups when complete

Coordinates with PMs to input projected staffing hours

Attends biweekly managers’ meeting

Vacation/Travel Calendar – Monitor the Outlook Vacation/Travel calendars

Performance and Accountability Reporting (PAR) / Financial Reports

Generates project revenue reports by PM on a weekly basis

Notifies PMs when reports have been generated

Monitors/analyzes reports for outliers/ red flags

Coordinate with Divisional Directors and Associate Directors to organize, review and report business performance including preparation for strategic planning initiatives

Project Management Involvement / Coordination:

Execution of contracts/agreements on behalf of Principal in Charge and coordination with clients and sub-consultant

Coordinating Deltek billing with PM & Accounting

Assists PMs with project coordination

Regularly attends internal/external project meetings – Works with PM to compile meeting agendas, updates action log, & records minutes

Monitors and reports proposal requests

Monitors and reports potential change orders; tracks ASRs that are pending approval

Formats/compiles comment response letters and disposition letters for various projects

Sets-up/formats business specific opportunity tracking spreadsheets for PM’s

Project Assistance

Construction Administration Coordination – Logs-in all shop drawings and RFI’s, tracks status and provides reminders of pending due dates, logs-out and files responses, issues RFI responses to client and/or PM, uploads to 3rd party file sharing site (i.e. ProCore, E-Builder, etc.) if needed

Specifications – Editing and formatting specifications to meet project requirements, updating table of contents, headers and footers as needed, quality control of appearance of formatted specs, compiling PDFs of completed specs to issue to clients

Accounting operational project and lead tracking – Creating Projects opportunities within Deltek, Coordinating information with PM and Accounting

Accounting Functions within PAL Role:

Requests/coordinates with Accounting Dept. to obtain Certificates of Insurance, BWC certificates, W-9 forms, etc., when needed.

Invoicing Assistance: Liaison between PM & Accounting –coordinating with PM and coordinating with Accounting

Tracks, records, organizes, files invoices. Assists project managers with reviews of draft invoices

Coordinates with Accounting, when needed, regarding invoices including some clients with special invoicing requirements

Collections/AR – Monitor invoice status

BD/Leads tracking – Work with Divisional Directors and Associate Directors to develop and maintain BD/Leads tracking documentation

Office Administration:

Office Administration Services – Order office supplies along with complete general office operation administration services including: preparation of proposals, facilitate secured visitor entry within the office, and complete general administration services for the office team members

Qualifications

Osborn is looking for a candidate who has the following characteristics:

Reliable

Team Player

Self – Starter

Positive Attitude

Strong Work Ethic

Critical Thinker

Detail Oriented

Innovative

Good Communicator

We can offer you a challenging career with one of the Nation's best-known and most diverse consultants. Attractive profit sharing and stock ownership programs supplement our competitive salary and benefits package.

All job offers will be contingent on passing a background check. Drug testing may be required for certain clients. Osborn/OSPORTS will only be contacting qualified applicants.

EEO

NOTE TO RECRUITERS: Osborn Engineering does not currently accept unsolicited resumes through or from search firms or recruiters. If you wish to be considered in the future for our list of approved recruiters, please send an e-mail to . All resumes sent directly to management will not be considered.