Document Control Specialist

Document Control Specialist

We are on the lookout for a meticulous and organized Document Control Specialist II to enhance our Project Management team. In this pivotal role, you will oversee the entire lifecycle of project documentation, ensuring precision, accessibility, and adherence to company principles and industry standards. As a crucial link between internal teams and external partners, you will facilitate efficient document flow to underpin project success. This is a hybrid role (3 days in office, 2 remote).

Key Responsibilities:

Document Management: Administer and maintain effective document control processes for electronic records.

Ensure timely creation, review, approval, and distribution of project and engineering documents while adhering to company and client standards.

Verify that all documentation meets ISO and regulatory compliance requirements.

Electronic Document Management Systems (EDMS): Manage and leverage EDMS platforms (e.g., SharePoint or client systems) for efficient document storage, organization, and retrieval.

Provide comprehensive training and support to project teams on best practices for EDMS usage.

Version Control: Develop and enforce version control procedures to properly track revisions and preserve document integrity.

Collaborate with project teams to ensure timely and accurate updates.

Quality Assurance & Audits: Conduct periodic audits to confirm the accuracy, completeness, and compliance of documentation.

Resolve discrepancies and uphold high standards of document quality.

Collaboration & Communication: Serve as the main point of contact for all document-related inquiries among internal teams and external stakeholders.

Facilitate seamless document exchange processes to satisfy contractual and regulatory obligations.

Qualifications:

Associate's or Bachelor's degree in Information Management, Construction Management, Engineering, Business, or a related field.

5-8 years of experience required, particularly in document control within engineering, construction, or project management realms.

Proficient in EDMS tools (e.g., SharePoint) and familiar with Bluebeam Revu for batch processing.

Understanding of engineering document types, standards, and best practices.

Compensation: $75,000 - $95,000 based on experience and location.

Skills and Abilities:

Exceptional organizational skills and a keen eye for detail.

Strong written and verbal communication skills.

Ability to prioritize multiple tasks and adapt to evolving project needs.

Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Visio).

Effective problem-solving abilities and a collaborative mindset.

Why Choose Campos EPC?

At Campos EPC, we offer competitive pay, a supportive team environment, and a reward system that aligns your compensation with your achievements. Our ongoing growth presents opportunities for career development and the chance to shape your own future. We value innovative thinking, hard work, and determination. Join us and grow alongside our dynamic team!