OFFICE COORDINATOR ECEC

Job Description

THE ORGANIZATION:

St. Vincent’s is a Roman Catholic organization sponsored and operated by the Daughters of Charity of St. Vincent de Paul, which provides programs for children, families, and seniors based on community needs. Founded in 1858, St. Vincent’s is the longest continuously operating human service agency in Santa Barbara.

PURPOSE:

The Office Coordinator is responsible for managing routine clerical and administrative duties to support the Site Supervisor of St. Vincent’s Early Childhood Education Center. This position requires a warm and friendly individual who is sensitive to the needs of children and families and who fulfills responsibilities in accordance with the Center’s philosophy, goals, discipline statement, and licensing requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serve as Office Coordinator for the St. Vincent’s Children’s Center

• Perform clerical duties in support of the Site Supervisor

• Serve as the receptionist for the Children’s Center

• Prepare letters, memos, forms, and reports as required

• Maintain filing systems either manually or electronically

• Enroll prospective children and families and maintain enrollment paperwork

• Manage calendars, schedules, appointments, and Center cell phone

• Ensure all children’s files are complete and current, including health, immunizations, and licensing records

• Maintain inventory records and classroom equipment

• Assist with kitchen duties, housekeeping, and other duties as assigned

• Attend staff meetings and demonstrate awareness of safety principles

• Maintain Community First Aid and Pediatric CPR certification

QUALIFICATIONS:

• Strong organizational and communication skills

• Ability to work independently

• Commitment to the Mission and Values of St. Vincent’s

ADDITIONAL REQUIREMENTS:

• Criminal background fingerprint check

• Pre-employment negative TB test

• COVID-19 vaccination required

• Childhood vaccinations must be current

POSITION DETAILS:

Full-Time, Hourly Monday–Friday

Compensation: $19.00–$24.00 per hour

BENEFITS INCLUDE:

Medical, dental, and vision insurance

403(b) retirement plan

13 paid holidays + PTO

Education reimbursement

Wellness days

TO APPLY:

Please submit resume and cover letter to

No phone calls or walk-ins.

Full-time