Project Coordinator

At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.

Job Title: Project Coordinator

Department: Marketing

The project coordinator is responsible for assisting members of the marketing and business development team with various projects, internal and external communications, and digital and technology platforms to support existing client relationships and new client opportunities. Provides administrative support to leaders during meetings and in all areas of marketing and client service.

Responsibilities and Duties:

Assists with the creation and implementation of marketing projects.

Supports leaders by organizing schedules, resources, and communication, ensuring projects run smoothly from start to finish.

Acts as a liaison between teams, takes meeting minutes, organizes timelines, and provides status update reports.

Maintains project plans and serves as the super-user for the project management system.

Assists with updating the firm's social media profiles (LinkedIn, Facebook, etc.), website content and the production of marketing materials including brochures, newsletters, and presentations.

Coordinates and supports the planning of events, webinars, and seminars.

Assists with hosting internal and external events.

Handles a variety of administrative tasks such as, scheduling meetings and preparing agendas.

Supports the marketing team with various ad-hoc tasks as needed.

Performs all other duties as assigned.

Job Requirements:

Minimum 2 years of experience working as an administrative assistant, a project coordinator or in a similar role.

Experience in marketing is not required.

Excellent administrative and customer service skills.

Strong communication (verbal & written), organization and problem-solving skills.

Must have the ability to prioritize and multi-task.

Prior experience with MS Office programs.

High level of accuracy and attention to detail.

Ability to operate computers, photocopiers, scanners, and fax machines.

Preferred:

Experience with CRM and project management systems.

Project coordination experience.

College degree.

Physical Requirements:

Ability to lift and carry 30 pounds.

Frequent standing and walking.

Sitting for up to four hours at a time.

Bending and stooping as needed.

Benefits:

5 medical plans (3 options offer an employer funded HSA)

Dental and vision plans

401(k) plan with significant employer matching

Great working environment

Orange County Register 2024 Top Workplace

OC Business Journal 2025 Best Place to Work

Schedule:

38 hours per week

Mon-Thurs (8 am - 5 pm)

Fri (8 am - noon)

On-site 5 days per week during the 90-day introductory period.

This role may be eligible for a hybrid schedule after the introductory period (3 days on-site).