Administrative Assistant (Expert)

Are you passionate about promoting development knowledge and showcasing innovative initiatives to a global audience? Join Rwanda Cooperation Initiative (RCI), a dynamic organization committed to driving international cooperation and knowledge sharing through Rwanda’s Home-Grown Solutions.

About RCI

Established in 2018, RCI is Rwanda’s global gateway for development knowledge exchange. We promote Rwanda’s innovative development initiatives through study visits, training, research, advisory services, and project implementation. Our mission is to foster shared learning and global partnerships that accelerate development.

About the Role

As Administrative Assistant (Expert), you will:

Coordinate and manage CEO`s Office programs

Ensure proper filing of documents in the office

Reviewing documents submitted to the CEO

This role offers a unique opportunity to contribute to Rwanda’s global development narrative while expanding your career in international cooperation and knowledge-sharing.

Qualifications and Requirements

Proven experience in high level office management and coordination

Strong organizational and communication and interpersonal skills

A passion for development knowledge-sharing

Job Identification

Administrative Unit: Chief Executive’s Office

Job Title: Administrative Assistant

Job Category: Expert

Supervise Title: Chief Executive Officer

Job Purpose

Under the direct supervision of the Chief Executive Officer, the Executive Associate provides a range of high-level executive, secretariat, and project support services to the Chief Executive Officer, including providing administrative support, managing communications and implementing strategies to support the achievement of the RCI's strategic and operational Businesses and objectives.

Key Job Responsibilities

1. Manage the Office of Chief Executive Officer Providing Administrative and Logistical/ technical support to the CEO;

Acting as a first point of contact: dealing with correspondence and phone calls;

Managing diaries and organizing meetings and access to the CEO’s Office;

Booking and arranging travel, transport and accommodation;

Organizing events and conferences;

Reminding the CEO of important tasks and deadlines;

Typing, compiling and preparing reports, presentations and correspondence;

Managing databases and filing systems;

Implementing and maintaining procedures/administrative systems;

Reviewing documents submitted to the CEO.

2. Receive, sort and distribute official mails and Calls of the CEO Office. Receiving all correspondence addressed to the Chief Executive Officer, and distribute documents from the Chief Executive Officer to other departments;

Screening incoming calls, and making notes of essential information and prioritizing the calls to be returned by the CEO;

Accessing constantly to CEO’s Official mailbox and reports contents to the CEO;

Relaying instructions from the Chief Executive Officer to other RCI departments and when requested, collecting data and preparing routing reports for management.

3. Ensure proper filing of documents in the office Maintaining a filing system for CEO’s Office;

Filing both electronic and hard documents in the office of the CEO.

Job Specifications

Required Education Qualifications

Bachelor's Degree in Public Administration, Secretariat Studies, Administrative Sciences, Management, Office Management.

Or

Master's Degree or Equivalent in Public Administration, Administrative Sciences, Secretariat Studies, Management, Office Management.

Relevant Experience

At least 3 years of working experience in Administrative Assistant, Office Manager or Personal Assistant for Bachelor’s degree holders and 1 years working experience for Master’s degree holders.

Required Skills and Competencies

Interpersonal Skills:

A self-starter, capable of acting on own initiative and proactively managing competing demands and pressures and able to multi-task effectively;

Able to work collaboratively, with a range of colleagues in the wider organisation, as well as with external stakeholders;

Excellent interpersonal, diplomatic, oral communication skills;

Confidence in working with senior internal and external stakeholders.

Customer Focus Skills:

Values client relationship and treats clients with respect and courtesy;

Provides high quality services that address Client/Citizen needs and expectations.

Analytical Skills:

Well placed sense of judgement and political skills, able to exercise absolute discretion and confidentiality;

Evidence of an ability to “think outside the box” and generate and implement creative solutions;

Have strong attention to detail.

Computer Skills:

Have highly competent IT skills across standard Microsoft packages;

Embraces new technological solutions to solve organizational challenges;

Continually upgrades his/her technological skills to enhance Institutional performance.

Writing and Spoken Skills:

Have highly competent note-taking and typing capability;

Have experience of taking minutes and circulating meeting papers;

Fluent in English, French and Kinyarwanda.

How to Apply:

Submit the following documents in a single zipped file:

CV

Cover letter

Copy of degree(s) and certificate(s)

Copy of ID card or valid Rwandan passport

Address your application to the Chief Executive Officer of RCI and email it with the subject line Administrative Assistant, Planning Monitoring and Evaluation Expert, Training and Study Visit Officer to by 5:00 PM, on Monday, January 5, 2026 22nd January 2026 deadline at 5:00Pm.

Why Join Us?

Be part of an organization that is shaping Rwanda’s development story and making a global impact through cooperation and shared learning.

Note: Only shortlisted and successful candidates will be contacted.

Best regards,

Digitally signed

Ms. Patricie Uwase

Chief Executive Officer