Project Manager Assistant

Job Description

Description

The Mannik & Smith Group, Inc. (MSG) is a people-focused, award-winning, full-service consulting firm offering a wide range of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying, and construction support. With more than 650+ professionals, MSG delivers integrated planning, design, engineering, and construction solutions nationwide.

Join the Civil/Municipal team at The Mannik & Smith Group as a Project Manager Assistant (PMA) and play a key role in keeping our civil engineering projects organized, compliant, and financially on track.

As part of the Civil/Municipal Engineering team, you’ll support Project Managers with administrative, operational, and project accounting tasks that keep complex civil/municipal projects moving forward. This role is ideal for someone who enjoys working behind the scenes to support professional services teams through strong organization, financial tracking, and proactive communication.

Job Responsibilities

Coordinate schedules, meetings, and day-to-day project communications

Serve as a central point of contact for project teams, clients, and internal stakeholders

Track deadlines, deliverables, and milestones to support on-time project execution

Maintain accurate project documentation, files, and records

Assist with proposal assembly, contract coordination, and project correspondence

Support compliance requirements and audit preparation as needed

Assist Project Managers with internal coordination and workflow organization

Help monitor project progress and keep teams aligned on priorities

Collaborate with multidisciplinary civil/municipal project teams

Assist with project budgeting, forecasting, and financial tracking

Track project costs, allocations, and changes throughout the project lifecycle

Serve as the biller in the invoicing cycle and support billing coordination

Skills, Knowledge and Expertise

Benefits

401(k) w/ company match

Health insurance w/ HSA option, Vision, Dental, Life

Flexible schedule

Paid time off

Referral program

Tuition reimbursement

Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!

It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.

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Full-time