Executive Personal Assistant

Job Description

Benefits:

401(k)

Competitive salary

Dental insurance

Health insurance

Paid time off

Top Trend Management which focuses on property management of commercial office buildings and high end residential properties is now hiring a Executive Personal Assistant with strong bookkeeping background:

RESPONSIBILITIES FOR EXECUTIVE PERSONAL ASSISTANT

Accounts payable and Drafting Checks

Accounts Receivable and Depositing rents

Reconciles banks, credit cards, and other accounts as assigned

Check the accuracy of business transactions

Manage tenant inquiries, complaints, and requests in a timely and professional manner.

Perform data entry and administrative duties

Oversee the day-to-day operations of the property, including leasing, maintenance, and tenant relations.

Manage contractors, and ongoing construction projects

Managing executives' calendars, setting up meetings, and sending reminders.

Make travel and accommodation arrangements.

Managing information flow in a timely and accurate manner.

Must have a good attitude

Proficient in Quickbooks, Microsoft Windows, and Office applications

Ordering supplies and replacement, as well as managing mail and courier services.QUALIFICATIONS FOR BOOKKEEPER

2+ years of experience in a Personal Assistant role (property management experience preferred)

2+ QuickBooks Experience Required

1 + Yardi Breeze Experience Prefered

Experienced handling Tenants/Vendors in a variety of different situations

Ability to prioritize and multitask

Good English writing communication skills (precise and grammatically correct).

Highly organized and extremely detail oriented

Needs to work onsite at office

Work with passion and positive energy

Highly productive and works very efficiently

Familiar with Excel

Team playerBenefits:

401(k)

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holiday Pay

Full-time