Office Associate

Office Associate to serve as Administrative Assistant within the Department of Dermatology; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions;

Coordinates and maintains appointment calendars;

Schedules and coordinates meetings, conferences, educational programs, and special events including logistics;

Attends and records minutes of meetings; transcribes and distributes meeting records;

Makes national and international travel and lodging arrangements;

Tracks and orders office supplies and other supplies as needed;

Collects receipts, prepares requests for, and tracks reimbursement of expenses;

Drafts and prepares correspondence;

Prepares reports, tables, and slides for presentations;

Assists with preparation of grant applications, manuscripts, and research reports;

Assists faculty with preparation of credentialing and promotion and tenure documents;

Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation;

Answers phones and inquiries;

Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations;

Opens, screens and distributes mail;

Establishes and maintains files;

Performs other duties as assigned.

Minimum Education Required

Per Classified Civil Service Specifications or equivalent combination of education and experience.

Required Qualifications

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;

Six months experience (600 hours coursework) in office practices and procedures;

Six months experience (600 hours coursework) in customer service;

Requires successful completion of a background check; selected candidate may be asked to complete a re-employment physical including a drug screen.

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