Administrative Assistant

Job Description

We are looking for a detail-oriented Administrative Assistant to join a commercial property management company in Columbus, Ohio. This is a contract position with the potential for long-term employment that offers the opportunity to work onsite and play a critical role in supporting daily operations. The ideal candidate will be skilled in lease administration, document management, and communication with tenants.

Responsibilities:

• Manage tenant communication by responding to inquiries, addressing concerns, and ensuring timely follow-ups.

• Oversee document preparation, including lease agreements, ensuring proper signatures and accurate filings.

• Track critical deadlines and proactively remind involved parties to meet requirements.

• Prepare and distribute lease-related correspondence using pre-designed templates.

• Maintain organized records through tools like Dropbox and Smartsheets.

• Utilize Microsoft Excel to manage data and generate reports.

• Coordinate administrative tasks to support property management operations.

• Ensure efficient office functionality by managing supplies and resources.

• Collaborate with team members to improve workflow and organizational processes.• A minimum of 3 years of experience in administrative roles, preferably within commercial property management.

• Proficiency in Microsoft Word and Excel for document creation and data analysis.

• Familiarity with Dropbox and Smartsheets for file organization and task tracking.

• Strong understanding of lease administration and related documentation.

• Excellent communication skills to interact with tenants and team members.

• Ability to manage multiple tasks and deadlines with strong attention to detail.

• Knowledge of basic office operations and administrative procedures.

• Experience in supporting property management or real estate functions.