Administrator Project

The Company

Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.

Join the Civmec Team

Civmec is proud to be delivering the Civil works for a major project in BHP’s Nelson Point facility in Port Hedland, WA. The scope encompasses Civil and Structural works associated with the new Car Dumper 6 and other civil facilities required as part of the overall Port Debottlenecking Project phase 2 (PDP2). We are seeking an organised, proactive, and solutions focused Project Administrator to support our project team and contribute to the smooth and efficient operation of this large scale project.

In this role, you will provide essential administrative support across daily site activities. You will work closely with project leaders, subcontractors, and site personnel to manage documentation, coordinate logistics, maintain accurate records, and ensure compliance with project and company processes. Your attention to detail, strong communication skills, and ability to thrive in a fast paced environment will be key to your success.

This position operates on a 2:1 FIFO roster from Perth, with the project expected to run for approximately 18 months.

The Role

Key Responsibilities:

Prepare weekly time sheets and submit to payroll

Maintain accurate, personnel, training & compliance records

Mobilise and demobilise all personnel arriving to and leaving from site

Maintain and manage registers

Ensure maintenance and upgrade of project data and statistics

Ensure maintenance of inspection and testing documentation

Assist in the compilation of MDR’s

Perform other general duties that may be necessary to suit operational requirements as directed

About You

To be successful in the role you will possess the following:

Previous experience in a similar role within construction or heavy industry projects

Experience with ERMS & Workflow - Highly regarded

Experience with rostering & scheduling

Strong problem-solving skills

High attention to detail

A commitment to safety, integrity, and teamwork

Ability to communicate with a range of key stakeholders and key role members

Ability to work autonomously and collaboratively in remote environments

Experience with systems & Microsoft suite

Civmec + You

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume' culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

How to Apply

Please click the “apply” link to start your application. We look forward to starting the pathway to your career with Civmec.

Alternatively, please email for a confidential chat or call our Recruitment Team on (08) 6595 5888.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions.

Follow us on LinkedIn, Facebook and Instagram for news, updates and career opportunities!