Executive Assistant

Job Description

Job Description: Executive Assistant to Founder & CEO

Location: United Arab Emirates (Remote)

Experience: 1+ Years (Fresher are also welcome)

Mandatory: Native Arabic language

Key Roles and Responsibilities:

Provide sophisticated calendar management for CEO

Strong verbal and written communication skills in English. Proficiency in Arabic is a Mandatory

Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation:including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports

Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office

Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items

Maintain a high degree of confidentiality with regard to issues concerning members of staff and all stakeholders. Respond positively with tact, sensitivity and awareness to all stakeholders in relation to duties undertaken

To draft correspondence and other documentation to the CEO’s specification

Working on a few project tracking. Should be open to take up varied tasks

Coordinating with bankers for various queries and resolutions

Requirements:

Proven prior experience as Executive Assistant or similar role

Mandatory - Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Email communications

Thrive in an intense, do-it-yourself, start-up environment

Ability to work well within a cross-functional team environment and diverse communities

Ability to switch gears at a moment’s notice

Exceptional organisational skills and impeccable attention to detail

Make appropriate, informed decisions regarding priorities and available time

Able to maintain a high level of integrity and discretion in handling confidential information