Project Coordinator

Job Description

Newark Mancan Temporary Staffing Employment Agency is hiring!

Position Title: Administrative Assistant / Project Coordinator

Schedule: Monday Friday, 8:30 AM 4:30 PM

Pay Rate: $20/hour

Position Overview

We are seeking a detail-oriented, organized, and proactive Administrative Assistant/Project Coordinator to support our project management team. This position plays a vital role in ensuring seamless operations across contractor compliance, project scheduling, vendor coordination, and accurate documentation.

Key Responsibilities

Project & Contractor Coordination

Ensure contractor compliance and resolve non-compliance issues.

Source, solicit, and maintain relationships with local and out-of-state contractors.

Prepare bid packages, subcontractor agreements, and change orders.

Serve as a communication link between contractors and internal teams.

Review contractor invoices and prepare weekly payroll for approval.

Project Administration

Generate purchase orders for materials and services.

Review, code, and track project expenses; resolve billing discrepancies.

Coordinate support services (disposal, security, freight, etc.).

Arrange lodging, travel, and transportation for project teams.

Develop and maintain project schedules, estimates, and job folders.

Track project progress and update master worklists.

Estimating & Documentation

Request, review, and verify accuracy of drawings and specifications.

Perform quantity takeoffs and prepare detailed cost estimates.

Obtain competitive quotes for materials, travel, and services.

Prepare and submit client proposals, invoices, and billing documentation.

Maintain spreadsheets, logs, and filing systems.

General Office Support

Operate standard office equipment (calculator, copier, scanner, fax, computer, printer).

Perform data entry, filing, and document preparation.

Assist with warranty and repair coordination.

Attend company meetings and provide administrative support as needed.

Required Skills & Qualifications

High school diploma or equivalent (Associates or Bachelors preferred).

Strong oral and written communication skills.

Excellent organizational and time management abilities.

Proficiency with Microsoft Office and data entry systems.

Ability to read and interpret technical documents and drawings.

Strong customer service skills and professional demeanor.

Math aptitude for cost estimating and billing.

Ability to multitask in a fast-paced environment.

Why Work with Mancan?

Mancan offers full benefits to our employees, including paid vacation, holidays, 401(k), medical, dental, vision insurance, referral bonuses, direct deposit, and weekly pay. We partner with some of the areas best companies including Fortune 500 companies giving you the chance to get your foot in the door with top employers.

How to Apply:

Apply online at

Or apply in person MondayFriday, 9:00am3:00pm.

Mancan Temporary Staffing 616 Hebron Road Unit C, Heath, OH 43056

Call us at with any questions.

Be sure to bring two forms of government ID and a resume when applying in person.

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Full-time