Administrative Assistant

Job Description

Job Title: Administrative Assistant

Location: Springville, UT (on-site) Reports To: Chief Operations Officer (COO)

Position Summary The Administrative Assistant provides day-to-day administrative and clerical support to keep the office organized, efficient, and welcoming. This role supports leadership and team members by managing schedules, coordinating communication, organizing records, and assisting with routine business operations. The ideal candidate is dependable, detail-oriented, and comfortable supporting multiple priorities in a fast-paced environment.

Key Responsibilities

Greet visitors and provide professional customer service in person, by phone, and by email

Manage calendars, schedule meetings, and coordinate travel arrangements

Prepare, format, proofread, and edit correspondence, reports, and presentations

Maintain organized digital and physical filing systems

Assist with data entry, record keeping, and database updates

Process incoming and outgoing mail, packages, and deliveries

Order and maintain office supplies and inventory

Support onboarding paperwork and employee documentation as needed

Coordinate meetings, prepare agendas, take notes, and distribute summaries

Assist with invoice processing, expense tracking, and basic bookkeeping tasks

Maintain confidentiality of sensitive company and employee information

Communicate with internal departments and external partners as needed

Track deadlines, reminders, and follow-ups to ensure tasks are completed on time

Perform other administrative duties as assigned to support office operations

Qualifications

High school diploma or equivalent; associate’s degree preferred

1–3 years of administrative or office support experience preferred

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office and/or Google Workspace

Ability to prioritize multiple tasks and meet deadlines

Professional, courteous, and dependable demeanor

Ability to work independently and collaboratively

Commitment to confidentiality and discretion

Schedule

Full-time (Monday–Friday)

Standard business hours; occasional overtime may be required during busy periods

Compensation & Benefits

Compensation: Competitive salaried pay (DOE)

Benefits may include:

Health, dental, and vision coverage

Paid time off and holidays

Retirement plan eligibility

Core Competencies

Reliability and accountability

Time management

Problem-solving and initiative

Professional communication

Customer service orientation

Adaptability and teamwork

Full-time