Administrative Assistant

Job Description

Salary: $20-$23 Hourly rate

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Administrative Assistant to join our multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Job Duties

Greet and direct visitors, clients, and vendors upon arrival

Answer,screen, and route incoming phone calls

Maintain a clean, welcoming reception and lobby area

Handle incoming and outgoing mail, packages, and courier services

Assist with scanning, copying, filing, andlight data entry

Schedule conference room usage and prepare meeting spaces

Provide general administrative support to project managers, engineers, and office staff

Assist with formatting, editing, and proofreading documents (e.g., reports, proposals, contracts)

Maintain and organize digital and physical filing systems

Assist with project tracking

Order office supplies and track inventory

Assist with social media postsand proposal(s)

Maintain and update all fleet and fleet software

Maintain and update all business licenses

Request, collect, and file lien waivers (conditional and unconditional) from subcontractors and vendors

Coordinate with accounting to ensure lien waivers are received before releasing payments

Send out vendor and subcontractor checks, either via mail or courier, and document properly

Other duties as assigned

Requirements

Minimum High School Diploma (Associates degree preferred)

Positive attitude, friendly demeanor

Proven experience working on a team

Proficient in Microsoft Office (Excel, Word, Outlook)

Experience with Adobe Acrobat (PDF) a plus

Professional verbal and written communication skills

Ability to work Monday through Friday from our Boca Raton office

Ability to pass a background check

Possess a valid Florida Driver License and able to pass a motor vehicle record search

Ability to pass a pre-hire drug test

Legally authorized to work in the US. Globaltech does not support sponsorship

NO RECRUITERS

Full-time