Administration Assistant

Job Description

Benefits:

401(k)

Company parties

Free uniforms

Paid time off

Training & development

We are a high-end construction company in south Florida and We are seeking an Office Administrator-Permit coordinator to join our Great Atmosphere Office and Staff, you will perform clerical and administrative functions in order to drive company success.

After applying if you're a candidate for this position, you will receive an EMAIL.

Paid Vacation PTO, Sick Days, & 401k contributions, 90 Day Evaluation for raise, Paid Training

FULL TIME

8:00am-5:00pm monday thru Friday

Responsibilities:

Draft correspondences and other formal documents

Plan and schedule appointments and events

Greet and assist Clients.

Answer Phone calls & Emails

Scheduling Estimates

Prepare permit packages for submittal to municipalities to include Drawings, product approvals, revisions etc., and follow up with the status

Update data base regarding permit status

Develop and implement organized filing systems

Perform all other office tasks

Update permit status in system

Updating software daily for customer to keep track of there project progressQualifications:

Previous experience Professional in administrative office duties or other related fields

Ability to prioritize and multitask

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Positive and Friendly Personality

Familiar with permit documents In South Florida

Able to accurately answer questions and resolve problems independatly

Skilled in various Office software Programs

Spanish is a plus

Buildertrend Software a plus

Highest level of accuracy is a MUST

Experience Necessary

Minimum 3 years of administrative assistant experience

General permit processing, procedures, and requirements for South Florida building departments

Microsoft Proficient

Fluent English

Full-time