Accounts Payable Assistant

Accounts Payable Assistant Claremont, NH

PathWays is seeking a detail-oriented and motivated individual for an Entry-Level Fiscal Assistant position with a primary focus on Accounts Payable (AP). This role is essential to our financial operations, ensuring the timely and accurate processing of invoices and payments.

If you are a quick learner with strong organizational skills and a commitment to accuracy, this is a great opportunity to start or advance your career in finance!

Key Details

Location: Claremont, NH (with local travel required)

Employment Type: Full-time, Hourly, Non-Exempt

Compensation: $17.50 - $20.00 per hour, depending upon experience

Reports To: Chief Financial Officer (CFO)

Work Arrangement: Hybrid work may be available after 90 days of successful employment.

Core Responsibilities

As the Fiscal Assistant/AP, you will be crucial in maintaining the accuracy of our financial records. Your primary duties will include:

Accounts Payable & Documentation

Perform day-to-day invoice processing and payment preparation.

Verify coding of invoices and check requests, and enter approved items into the accounting system.

Assist with the weekly check run as needed.

Maintain accurate records, spreadsheets, and financial tracking documents.

Perform data entry, balance input, and confirm the accuracy of data and reports.

Administrative & Support

Maintain comprehensive vendor files, including W-9s, contracts, and certificates of liability.

Process incoming mail and assist in monitoring the vendor email inbox.

Track, order, and maintain office, bathroom, and kitchen supplies for the lower building.

Provide support for general accounting projects assigned by the Director of Revenue and CFO as needed.

Qualifications

Education/Experience: High School diploma or equivalent with a minimum of two years related experience in Accounts Payable, or an equivalent combination of education, training, and experience.

Accounting Knowledge: Knowledge of Generally Accepted Accounting Principles (GAAP) preferred.

Technical Skills: Computer proficiency, including MS Office.

System Knowledge: The ability to quickly learn and use automated accounting systems. Knowledge of MS Dynamics accounting software is a plus (though not required).

Communication: Strong verbal and written communication skills.

Ready to Join Our Team? Here is what we offer:

Comprehensive health insurance through Harvard Pilgrim

Dental reimbursement plan

Vision hardware plan

403(B) retirement savings plan

Flexible spending plans for healthcare and dependent care

Company-paid short-term and long-term disability insurance

Company-paid life insurance with option to purchase more

3 weeks of PTO accrued during first year

8 paid holidays

Employee Assistance Program

Flexible scheduling

Friendly, compassionate, and helpful coworkers

Compensation details: 17.5-21 Hourly Wage

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Full Time