Document Controller
Description:
Company Description
At Turner & Townsend were passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.
Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
We are majority-owned by CBRE Group, Inc., the worlds largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Job Description
The Document Controller will be responsible for supporting the programme team with all document storage, sharing and protocol. They will coordinate all programme documentation and will be a first point of contact for all documentation queries for the programme. Working as part of the programme team the role holder will support the implementation of programme control tools, manage the programme documents systems and provide general admin support to the programme team.
Populatedocumentregister,requestforinformationregister,actionlog,issuelogandotherprojectcontroltools asappropriate
Analyse,interpretandsummarisethestatusofvariousregistersandlogsontheproject
Generateandissueweeklystatus/overduereportsrelatedtoprojectdocuments,projectactions,issuesandother project relatedinformation
Ensureappropriateissuanceandstorageofdocumentsinaccordancewiththeprojectdocumentcontrolprocedure
Interfacewithexternaldocumentsuppliers,i.e.externalConsultantsandContractorsandensuretheircompliance with project document control procedure as set by the Contracting Entity
Enforceandmaintaina strongandclearprojectfilingsystem
Activelycontributebywayofidentifyingimprovementstothefilingsystem
SupporttheimplementationofprojectQualityAssurance,QualityControlandHealthandSafetyprocess,proceduresand activities byparticipatingin internal and externalsaudits
Generaladministrativeassistance(photocopying,filing,documentcollation,dataentryetc.)totheprojectteam
Monitorandupdateongoingrunwaydevelopmentsatmajorairportsaroundtheworldandproduceamonthly update on same
Managetheexternalstakeholder database includinginputsandreportproductionasrequired
Preparationofinputsasrequiredtomonthlyexecutivereportsandcoordinationofinputstosameforcollationby the projectdirector
Trackofficesupplyinventory
Scheduleappointmentsandmeetingsforrunwayprojectteam
Qualifications
Minimum10yearsexperienceinasimilarroleideally providingsupportonmultidisciplinarylargescaleprojects
FullyproficientinMicrosoftWord,Excel,PowerPointandmanagementofdatabases
Documentationskillsandstrongfocusondetail
Goodverbalandwrittencommunicationsskillsincludingabilitytopresentinformationinaclearandconciseformat
Demonstratedabilitytoworkeffectivelyonowninitiative,setprioritiesandworkwithinrequiredtimelines
Well-developedinterpersonalskills,withawillingnessandcapacitytoworkcooperativelyaspartofamulti- disciplinary team to meet projectdemands
Flexibleandabilitytomulti-task
Additional Information
What we offer you:
Full time, permanent
Competitive remuneration and attractive range of benefits
Pension
23days Annual leave, 2 Company days & 1 volunteering day
Opportunity to work on impactful and innovative projects
Career development opportunities both in Ireland and globally
Opportunity to work with a diverse group of talented and collaborative colleagues
Our people share our Purpose and Values. Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.
We champion our people to succeed in both work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.
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Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review. #J-18808-Ljbffr