Procurement & Purchasing Specialist

Position Summary

The Procurement & Purchasing Specialist is responsible for executing and managing day-to-day purchasing activities to support Ronbow’s production, finishing, and installation operations. This role ensures timely availability of materials, controls cost, maintains accurate vendor and inventory records, and works closely with production, warehouse, and finance teams to prevent supply disruptions.

This is a hands-on execution role focused on accuracy, follow-through, and operational reliability rather than high-level sourcing strategy.

Key Responsibilities

1. Purchasing & Order Execution

Place and track purchase orders for raw materials, finishing supplies, hardware, and operational consumables.

Ensure materials are ordered on time based on production schedules and consumption rates.

Follow up with vendors on order confirmations, lead times, delays, and discrepancies.

Resolve issues related to late, incomplete, or incorrect deliveries.

2. Vendor Management (Operational Level)

Maintain an up-to-date vendor list with pricing, lead times, and contact information.

Communicate regularly with key suppliers regarding availability, substitutions, and order status.

Flag recurring vendor issues (quality, delays, pricing changes) to management.

Assist with onboarding new vendors as needed.

3. Inventory & Material Coordination

Monitor inventory levels for critical materials and consumables.

Work with warehouse and production teams to understand real usage and forecast needs.

Prevent stockouts and excessive overstock through disciplined ordering.

Support periodic inventory counts and reconciliation.

4. Cross-Functional Coordination

Coordinate closely with Production, Finishing, and Warehouse teams to align purchasing with real production needs.

Work with Finance to ensure accurate PO documentation, invoice matching, and cost tracking.

Support operations by responding quickly to urgent or unexpected material needs.

5. Documentation & System Accuracy

Maintain accurate purchasing records, POs, delivery logs, and vendor documentation.

Update purchasing data in internal systems or spreadsheets.

Ensure purchasing processes are documented and repeatable.

Qualifications

2–5 years of experience in purchasing, procurement, or supply chain operations.

Experience in manufacturing, construction, cabinetry, furniture, or building materials preferred.

Strong attention to detail and follow-through.

Comfortable working with spreadsheets, purchase orders, and basic inventory tracking tools.

Clear and professional communication skills with vendors and internal teams.

Able to manage multiple orders and priorities in a fast-moving environment.

Key Attributes

Reliable and highly organized

Practical, execution-focused mindset

Comfortable working on-site and cross-functionally

Calm under pressure when materials or timelines shift

Strong sense of ownership and accountability

What This Role Is / Is Not

This role IS:

Hands-on purchasing and coordination

Focused on execution and operational continuity

Critical to keeping production moving

This role is NOT:

A strategic sourcing or category manager role

A purely analytical or remote position

A people-management role (at this stage)