Purchasing Coordinator

Job Description

Purchasing Coordinator

Who you’ll work with:

Join the powerhouse electrical distributor in the construction industry! At Loeb Electric, we’re more than just a distributor—we are the driving force that keeps innovation illuminated and businesses powered. We pride ourselves on being dedicated to our values:

People: Encouraging the success of our people.

Trust: Building relationships among ourselves, customers, vendors & other partners.

Commitment: Continuously striving to deliver high-quality, measurable results.

Innovation: Providing ideas & solutions for our customers.

What this is:

The Purchasing Coordinator is responsible for facilitating operational material purchases from our affiliated vendors. This includes preparing and processing purchase orders or purchase requests, recording purchases and keeping vendor details updated.

What you will be doing as a key player on our dynamic team:

Facilitates the acquisition of operational materials and ensures that vital inventory is kept in stock following established inventory levels.

Schedules the delivery of materials and ensures uninterrupted supply of material with a focus on order accuracy, delivery, quality, and cost.

Communicates with other departments and provides status updates on orders that have already been placed and assists with any necessary returns.

Works closely with the accounting department to resolve problems with invoices and set up accounts with new vendors.

Serves as the point of contact for vendor inquiries or issues on assigned lines/products.

Coordinates the purchasing process, including creating purchase orders, monitoring transportation, invoice creation and follow-through.

Organizes and locates inventory in databases and online systems.

Issues and schedules purchase orders based on direction from the Purchasing Manager.

Provides continuous process improvement ideas related to operational purchasing for consideration; delivers cost improvement ideas based on order patterns and demand.

Monitors open orders, confirmations, and on-time delivery of material; notifies internal customer if expected order or delivery will not meet plan.

Works with Purchasing Expeditor to ensure order ship dates are maintained.

Ensures compliance with Loeb’s procurement policy including contracts and strategic suppliers.

Ensures satisfaction of internal customers by providing updates and feedback as needed.

Supports the development and implementation of local sourcing strategies.

Compiles weekly and monthly purchasing reports.

Other duties as assigned.

Experience:

Previous experience working in a team environment and placing purchase orders.

2 years’ experience in operational purchasing, buyer, or material management role. (Preferred)

Core Competencies:

Organized multi-tasker able to meet tight deadlines.

Demonstrated analytical and problem-solving skills.

Focus on delivering value to the customer while achieving goals at the same time.

Independent problem solver.

Detail oriented in every aspect of work.

Strong work ethic to deliver high volume of work.

Ability to think strategically and deliver daily results with a hands-on approach.

Open and creative mindset looking for innovation and process improvement.

Strong communication skills – verbal and written.

Other Requirements:

Proficient experience in Microsoft Suite, specifically Excel.

“Lean” process thinking

Knowledge of basic statistics

Education:

HS Diploma or GED

Bachelor’s degree in business administration, Finance or related field (Preferred)

Essential Job Functions:

Lifting/Carrying: Occasionally required to lift and carry office materials, files, or supplies weighing up to 20 pounds.

Sitting/Standing/Walking: Prolonged periods of sitting at a desk using a computer; occasional standing, walking, or moving between departments or meeting locations.

Reaching/Handling: Regular reaching, grasping, and handling of office materials; frequent use of hands and fingers for keyboarding, writing, filing, and operating office equipment.

Vision: Specific vision abilities include close vision and the ability to adjust focus, necessary for reading documents, using a computer, and reviewing documents.

Hearing/Speaking: Ability to communicate clearly and effectively in person, by phone, and in virtual/video meetings; ability to hear instructions and interact with team members and customers.

Environmental Conditions: Work performed primarily in a professional office environment with minimal exposure to adverse conditions. May occasionally involve travel to other company sites, vendor locations, or offsite meetings.

PPE Use: Generally not required; however, may occasionally be necessary depending on location (e.g., close toed shoes, high-visibility vest when visiting the warehouse).

EEO and Accommodations

Loeb Electric is an equal opportunity employer committed to fostering an inclusive, diverse, and equitable workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Loeb Electric also considers qualified applicants with criminal histories in accordance with legal requirements. We welcome and encourage applications from individuals with disabilities. Reasonable accommodations are available throughout the selection process—please inform our Talent Acquisition team if you require accommodations during the interview process.

Full-time