Facility Manager

Salary : $104,089.00 - $117,100.00 Annually

Location : IL, IL

Job Type: Full-Time

Job Number: 00920

Department: Administration

Division: Facilities Management

Opening Date: 12/19/2025

Closing Date: 1/2/2026 11:59 PM Central

FLSA: Exempt

Description

This position is responsible for the management and administration of all work involving the construction, maintenance and operation of all City of Bloomington buildings. The Facility Manager recommends contracts with vendors necessary to maintain and operate all City/Municipal buildings and assigns maintenance, custodial and professional staff from City departments to sites and projects requiring their expertise. This position develops and recommends budget proposals and approves budgeted expenditures for the proper maintenance of City/Municipal buildings. The Facility Manager oversees energy management systems and works to ensure the highest energy efficiency of buildings and mechanical systems. The Manager develops and maintains an accurate inventory of buildings, building systems and building maintenance to preserve and prolong City assets. This position supervises, develops and evaluates a staff of two employees.

Examples of Duties

This list may not include all tasks and/or knowledge which may be expected of the employee, nor does it cover all specific duties which may be required. Other duties may be assigned.

Establishes the guidelines and standards that are necessary to properly maintain City/Municipal buildings and building systems.

Responsible for the safety of employees and the general public as it pertains to the responsibilities of this position. Oversees that staff is trained on safety matters and that contractors are working to ensure the safety of employees and the general public that may enter City/Municipal buildings and properties. Verifies that safe work procedures are employed.

Develops and maintains an accurate and current maintenance inventory of buildings and building systems using an electronic inventory system.

Ensures that facilities are routinely inspected to identify the need for repairs.

Documents, schedules and coordinates appropriate routine maintenance tasks and plans critically for the future.

Assists in the planning, development and construction of all remodeling, alteration and new construction projects of City/Municipal buildings. Provides general oversight to contracted projects.

Supervises staff. Trains, evaluates and disciplines employees, assigns, monitors and coordinates work. Assist with hiring new staff members as needed.

Communicates and coordinates with City departments and managerial staff concerning the need for and scheduling of maintenance and remodeling work.

Researches and creates bid specifications for maintenance of all City/Municipal buildings.

In conjunction with the City's Legal Department and Procurement staff, develops and recommends vendor contracts to maintain and operate City/Municipal buildings.

Oversees and manages vendor performance.

Develops and recommends to City Manager and City Council an annual budget and a five year projected budget that reflects the needs of the Facility Management Program. Approves budgeted expenditures for the proper maintenance of all City/Municipal buildings.

Works to ensure the highest energy efficiency of all City/Municipal building and mechanical systems though evaluation, monitoring, research. Makes recommendations to maintain or improve energy efficiency and reduce related expenses.

Provides updated energy management seminars and training for staff.

Stays current on building maintenance, building systems and energy efficiency concepts, practices and products as appropriate to this position.

Typical Qualifications

General Skill Levels:

Knowledge of:

Considerable knowledge of building and mechanical systems maintenance including approaches for improving energy efficiency.

Employee safety and public safety as it pertains to the responsibilities of this position.

Project management methods and techniques.

Routine maintenance needs, planning and scheduling.

Research for, and preparation of, relevant bid specifications.

Principals of supervision, training, performance evaluation, coaching and mentoring employees.

Budget forecasting, budget preparation and managing within a budget.

Contract and vendor management practices.

Financial reports including those tracking expenditures and budgets.

Report preparation methods and techniques.

Computer spreadsheet, word processing and email programs related to performance of the essential functions of the job.Skill in:

Communicating clearly and effectively, both orally and in writing.

Identifying facility maintenance and improvement needs

Supervising, directing, coaching, mentoring and training direct reports.

Using tact, discretion, initiative and independent judgment with established guidelines.

Organizing work, setting priorities, meeting critical deadlines and following up on assignments with minimum direction.

Working closely with management and other departments to ensure proper planning for maintenance and remodeling work, employee and public safety and to minimize workplace and operational disruptions.

Analyzing and resolving operational situations and problems.

Managing project budgets and contracts, and meeting critical time deadlines.

Preparing clear and concise reports, correspondence and other written materials.

Utilizing basic arithmetic including percentages.

Using a computer for composing, editing and producing documents, entering, tracking and manipulating data, communicating with email, internet searches, etc.Ability to:

Establish and maintain effective working relationships with a variety of individuals including other City employees, contractors, and representatives from other local, state and Federal agencies, and the public.

Communicate effectively, verbally and in writing with direct reports, other City staff, external entities and the public.

Enforce safety rules, regulations and procedures.

Work independently under general guidance and assess and prioritize multiple tasks, projects and demands.

Make responsible decisions in accordance with established policies and procedures.

Translate regulations, policies, standards, protocols and procedures into operational practices to obtain desired results.

Read, analyze and interpret professional reports and studies, technical procedures, professional guidelines and government regulations as appropriate to area of responsibility.

Prepare reports, correspondence, protocols, policies and procedures.

Prepare detailed work reports within strict deadlines with set times and dates.

Be highly organized with the ability to track deadlines and assignments/projects, prioritize work, and use time effectively.

Ensure that information and documents concerning City/Municipal buildings, projects and properties are maintained in an organized and accessible manner.

Travel to and through various City/Municipal buildings and properties to visually and otherwise inspect properties/projects and judge work progress and quality. This may include climbing stairs or ladders, traversing construction areas, entering dusty, dark or cramped spaces, accessing rooftops and similar exterior interior or exterior locations.

Use a computer for composing, editing, producing and storing documents, managing projects, tracking and manipulating data, communicating with email, internet searches, etc.

Use basic arithmetic including percentages.

Ability to enter above or below ground spaces which may not be accessible through elevators or stairs.

Education/Experience:

Any combination of education and experience equivalent to graduation from a four-year college or university with an emphasis in construction technology or mechanical engineering.

A minimum of seven (7) years construction/facility related experience required.

Must be a Certified Facilities Manager (CFM) at date of hire or within one year of hire.

Must obtain and maintain certification to retain position.Certificates and Licenses:

A Certified Facilities Manager (CFM) at date of hire or within one year of hire. Must obtain and maintain certification to retain position.

Illinois driver's license.Physical Requirements/Working Conditions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Work is performed in a wide variety of environments including offices, interior and exterior spaces and areas associated with City/Municipal buildings, properties and construction zones. Work requires accessing and maneuvering through construction/demolition sites, cramped spaces, rooftops, basements, above or below ground areas which are not necessarily accessed by stairs or elevators; unheated or uncooled structures; uneven ground; cramped, dusty, damp, dirty or dark locations. Work may be performed indoors or outdoors in hot, cold or inclement weather. Work involves frequent in-town travel and occasional out-of-town travel to attend meetings or training.

Our employees are our greatest asset and reason for our success. As a full-time Classified/non-union employee, you will receive a Total Compensation package including healthcare/wellness benefits, paid time off (PTO), insurance and retirement. Details below:

Healthcare/Wellness

Medical - choice between a lower deductible PPO, an HSA-compatible PPO, and an HMO

All plans administered by BCBS

75% employer subsidy provided, for employee and any covered dependent(s). Working spouse exclusion applies, however, to the Medical Plan

Dental - PPO

Administered by BCBS

50% employer subsidy provided, for employee and any covered dependent(s)

Vision - PPO

Administered by VSP

50% employer subsidy provided, for employee and any covered dependent(s)

Medical and Dependent Care Flexible Spending Accounts (FSAs)

Extensive Wellness program, including an annual Health Club Reimbursement

Employee Assistance Program (EAP) - for assistance with work, health & life topics such as overall wellbeing, relationship management, workplace challenges, addiction, child/elder care resources, legal advice, financial guidance, nutrition & physical healthPaid Time Off (PTO)

2 weeks vacation, provided on your start date

3 weeks provided 1-4 years

4 weeks provided 5-15 years

4 weeks and 1 day provided 16 years

4 weeks and 2 days provided 17 years

4 weeks and 3 days provided 18 years

4 weeks and 4 days provided 19 years

5 weeks provided 20+ years

12 paid holidays each year

New Year's Day

Martin Luther King Jr. Day

Good Friday (1/2 day)

Memorial Day

Juneteenth

4th of July

Labor Day

Veterans Day

Thanksgiving

Day After Thanksgiving

Christmas Eve

Christmas Day

New Year's Eve (1/2 day)

2 personal days provided each year

Opportunity to earn a Wellness Day each year

1 sick day earned each month, up to a maximum bank of 60 daysInsurance

$50,000 Employer-provided benefit

Voluntary Life Insurance buy-upRetirement

Automatic enrollment in the Illinois Municipal Retirement Fund (IMRF) Pension - benefit details can be found

Voluntary retirement options available:

457 Account (similar to a 401k)

Roth IRA

Additional Voluntary After-Tax Contribution (VAC) plan via IMRF

01

Do you have any experience with facility management?

Yes

No

02

Do you have any experience with project management?

Yes

No

03

Please list the type of experience you have with building inventory, specifically for larger communities or campuses.

04

Are you a Certified Facilities Manager (CFM)?

Yes

No

Required Question