Administrative Coordinator

About the role In the context of expanding our activities you will contribute to the definition and implementation of the mission’s objectives, participate in the sizing of the HR and financial needs and provide technical support to operational staff on the HR and financial management of the mission.

What you’ll do Under the supervision of the general coordinator, your main responsibilities are the following: Technical support and capacity building Conduct regular field visits to supervise HR, finance and administrative practices; report findings and follow up on recommendations Act as mission-level technical advisor for HR, finance, and administration Train managers on HR and finance procedures; support conflict management, stress prevention and donor compliance Coordinate the annual performance review and training cycle Oversee disciplinary procedures and investigations Team management Recruit, supervise and evaluate staff under direct or technical management Build capacity of HR & finance teams through coaching and tailored action plans HR management a.

Strategy & monitoring Contribute to mission strategy, risk analysis, and HR budgeting (including proposals and amendments) Strengthen onboarding, support new admin officers, and oversee HR-related tax obligations with legal counsel Contribute to audits, reporting, and HR indicators Ensure fair working conditions in line with local law and MdM policies b.

HR administration Maintain and update the organizational chart Ensure proper archiving of HR files and accuracy of all HR databases Oversee contracts, payroll, taxes, and salary grids Manage all expatriate HR processes (visas, leave, benefits) with HR advisor Ensure compliant management of daily workers and supported personnel c.

HR policies, tools & compliance Develop, update, and enforce HR policies consistent with national law and MdM standards Conduct awareness sessions on HR policies; alert coordination on deviations Support PSEA policy rollout and investigations Oversee recruitment and career management of national staff; implement expatriate HR policies d.

Legal compliance Support MoUs, registrations, and partner HR agreements Ensure compliance with labour law, taxes, social security, and immigration procedures Monitor legal changes and maintain secure, organized legal documentation 4.

Finance management a.

Financial organization & compliance Develop and enforce mission financial procedures Ensure robust financial controls, reporting, and documentation Monitor budget consumption, update monthly BFU, and propose reallocations Support audits and ensure tax compliance Lead financial follow-up with local partners and participate in monthly grant reviews Strengthen cash-management procedures and explore banking/transfer solutions b.

Treasury & accounting Identify reliable financial service providers Consolidate monthly cash forecasts and submit HQ fund requests Ensure timely, secure payments and accurate accounting Oversee monthly/annual financial closure with HQ 5.

Coordination & representation Represent MdM with donors when delegated by the general coordinator Coordinate with INGO admin leads Provide oversight and compliance support to MdM local partners Who you’ll work with You directly supervise th HR and Finance team in the coordination office and you technically supervise the HR and Finance team in the operational base(s). Requirements You are the right match if you: Have a minimum of five years of experience in a similar position with an international NGO, working in emergency contexts Have an experience in training, mentoring, and supervising newly recruited teams, fostering operational practices and developing both individual and collective skills Speak English fluently, Arabic is highly appreciated This role may not suit you if you: don't have experience as an admnistrative coordinator don't understand and identify institutional donors’ cycles and procedures don't have any knowledge of the accountancy software SAGA Are not aligned with MdM’s values Please send your resume/CV