Procurement Analyst, Senior

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Virginia Retirement System (VRS)

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Referral Bonus

Tuition Assistance Program

Description

The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Procurement Analyst, Senior. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization.

** This position is considered an Essential Personnel, which means that the incumbent is required to work when the City is closed due to public emergencies, critical or hazardous conditions or inclement weather.**

Duties include but are not limited to

Responsibilities include but are not limited to

Analyzing data, researching industry trends, and understanding agency and business needs and the city’s financial goals.

Recommending alternative contracting strategies that align with the Virginia Public Procurement Act and City of Richmond policies and goals and determining the most appropriate procurement method.

Serving as lead procurement analyst and subject matter expert (SME) for complex procurements.

Reviewing contract clauses, terms, and conditions to ensure the proper application in various contracts.

Performing contract and technical writing of contractual documents such as Statements of Work and Statements of Need to support the needs of internal customers.

Participate on various process improvement teams within the department to streamline function. Ensuring the accurate and timely execution of Invitation for Bids (IFB), Requests for Qualifications (RFQ), and Requests for Proposals (RFP), while maintaining budget and compliance standards.

Mentoring and training junior-level contract specialists to develop skills in procurement research, compliance, and document preparation.

Providing procurement-related training and guidance to agency project managers and construction project teams.

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge (some combination of the following):

Purchasing and procurement practices and processes, invitations for bids (IFBs) and negotiated procurement

Complex contracts

Principles of acquisition (such as streamlining, reform, e-gov initiatives, planning, strategy, and strategic sourcing)

Specialized procurement such as construction, information technology, telecommunications, or A&E design

Computer programs such as Microsoft Office (Word, Excel, PowerPoint), Oracle, SharePoint, Electronic Procurement programs, EIS reporting tool, Automated Financial Systems, Enterprise Resource Program, Procurement E-Business (Procurement and Payables Inquiry Models) and scheduling systems

Virginia and Richmond procurement codes and related government acquisition regulations and statutes; business law; and mathematics

Accounting, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, budgeting, business management, and contract management

Skills (some combination of the following):

Business and technical writing

Negotiating (pricing, terms, and contract condition)

Maintaining professional relationships

Maintaining and managing databases

Collaborating with others

Proofreading documents

Applying mathematical principles

Providing customer service

Monitoring budgets

Oral and written communication

Abilities (some combination of the following):

Pay attention to detail

Multi-task

Listen

Analyze guides in terms of acquisition requirement and contractor capabilities

Effectively interact with, coordinate, and resolve problems with personnel from varied backgrounds and organizations

MINIMUM TRAINING AND EXPERIENCE:

Bachelor’s degree in accounting, business administration, purchasing, contracts management, or a related field.

Proven expertise in procurement planning and acquisition strategies, including strategic sourcing and e-government initiatives.

Four years of professional procurement experience which includes experience with large, complex purchases and contract administration

Equivalent combinations of education and experience may be considered.PREFERRED TRAINING AND EXPERIENCE:

Exceptional technical writing skills

Strong analytical skills are necessary to compare different and various pricing offerings and proposals

Problem-solving skills to identify fair and reasonable pricing in cost and pricing proposals in response to RFPs

Experience in the areas of Design Build and Construction Manager at Risk (CMaR) procurement methods

Certified Public Procurement Buyer (CPPB) with in-depth government procurement experience

Meticulous attention to detail and positive, customer-focused attitude

Strong oral and written communication skills

Demonstrated ability to build and maintain cooperative, professional relationships with client departments and external agencies

Americans with Disabilities Act Requirements

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly walk and work with one's fingers; frequently balance, lift, or grasp; and occasionally stoop, kneel, crouch, reach, stand, push, and pull. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects. The working conditions may contain environmental hazards.

* Internal use: HR Generalist to review.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at .

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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