Back Office Operations & Systems Specialist with German language

Looking for new opportunities in your career? Wherever you’re heading, let’s go there together.

The Fuel Operations Control & Accounting department at the Circle K Business Centre in Riga, Latvia, is part of the Global Finance organization. It is responsible for the Circle K European network of terminals and fuel service stations. By joining us, you will become part of a global family whose ambition is to become the world’s preferred destination for convenience and mobility.

Great news! We are onboarding new team members to support major network expansion in the Circle K European market. We look forward to receiving your CV for the position of

Back Office Operations & Systems Specialist with German language skills

Type of Employment: Permanent

Location: Riga, Latvia

Visa requirements: A valid work permit from the EU/EEA (relocation assistance is not provided)

ROLE

The Back Office Operations & Systems Specialist provides day-to-day operational and system support for fuel oil terminals in Germany.

The role supports terminal employees in the use of the terminal operating system, executes defined processes, prepares reconciliations and reports, and works closely with the Senior Specialist, Terminal Managers, and other stakeholders. We are onboarding new positions into Circle K, extensive training will be provided.

WHAT YOU’LL DO

Terminal System Support

Provide daily operational support to terminal employees using the terminal operating system.

Execute master data (MD) changes (products, tanks, recipes, and others) in line with defined procedures.

Support testing and implementation of system changes under guidance of the Senior Specialist.

Identify system issues and escalate complex incidents to the Senior Specialist or system provider.

Period Closing & Stock Reconciliation

Perform period-end closing activities for German terminals according to defined timelines.

Prepare inventory reconciliations between book values and physical measurements.

Identify discrepancies, investigate standard variances, and escalate material differences above agreed thresholds.

Maintain close cooperation with Terminal Managers and terminal employees during closing activities.

Reporting, Throughput & Financial Support

Prepare stock, movement, and throughput reports for internal use and throughput partners.

Communicate with throughput partners to confirm stock positions and resolve routine discrepancies.

Calculate throughput fees using predefined templates and submit billing requests to Finance.

Retrieve and prepare terminal system data to support Finance, Tax, and Audit teams.

Process & BPO Support

Follow documented BPO processes, controls, and escalation rules.

Maintain accurate documentation and support continuous process improvements.

Participate in training sessions and knowledge-sharing initiatives.

WHAT YOU’LL NEED

Degree or ongoing studies in Logistics, Business Administration, or a related field.

Fluency in German and English, both verbal and written to communicate with colleagues in Europe and Germany.

Good computer skills, particularly MS Office.

Strong attention to detail and analytical mindset.

Good communication and collaboration skills.

Precise, well-organized, and stress-resistant personality.

Improvement-driven mindset and strong team-player attitude.

Considered an advantage:

Experience in back-office operations, logistics, accounting, or operational support.

Exposure to terminal operations, inventory reconciliations, or operational systems.

WHY WORK WITH US

For 5 years in a row, Circle K Business Centre has been awarded 1st place in the CV-Online TOP Employer – International Business Services category.

Monthly salary: 1900 EUR gross.

Covered tariff plan for your mobile phone.

Health insurance.

Employee discounts in our stores.

And more!

At Circle K, our culture is shaped by our team members and how we treat each other. Our guiding principles are the core values we live by and guide all our actions and business decisions. You can find them on our website, and we look forward to discussing them during your interview.

INTERESTED?

We encourage you to apply by January 5.

The candidates will be reviewed on continuous basis.

We are looking forward to your application!

Circle K Business Centre SIA

PVN Nr: LV40103511774

Duntes iela 6, Rīga, Latvija LV-1013

#Global Capabilities Network – GCN

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