Sales Assistant / AP Associate

Job Description

Benefits:

401(k) matching

Health insurance

Paid time off

Progressive Pumps Corporation Location: Spring, Texas Schedule: MondayFriday, 7:45 a.m. 4:15 p.m. (30-minute lunch) Schedule Note: Designed to beat Houston afternoon traffic Employment Type: Full-Time, Salary (Non-Exempt)

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Position Overview

Progressive Pumps Corporation is seeking a dependable, detail-oriented Sales Assistant / AP Associate to support our sales operations while assisting with accounts payable responsibilities. This is a hybrid role, with approximately 75% of time dedicated to Sales Assistant responsibilities and 25% dedicated to Accounts Payable support.

This position is well-suited for someone who values structure, accuracy, and teamwork while maintaining a proactive, solutions-focused, and optimistic approach to daily work.

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Primary Responsibilities

Sales Assistant Responsibilities (Approx. 75%)

Enter and manage sales orders accurately and efficiently

Process purchase orders in a timely manner

Track customer orders and provide proactive status updates

Serve as a liaison between customers, sales representatives, and internal teams

Handle and route inbound calls professionally

Coordinate with shipping and receiving to ensure smooth order fulfillment

Monitor inventory levels and alert the sales team of potential issues

Assist sales representatives with order-related questions and follow-ups

Prepare basic sales reports and track order status

Deliver consistent, professional customer service

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Accounts Payable Responsibilities (Approx. 25%)

Enter vendor invoices accurately and timely

File and maintain AP documentation (electronic and physical)

Assist with setting up new vendors

Pull and organize invoices for weekly check runs

Respond to vendor inquiries regarding invoices and payments

Monitor AP-related email inboxes and route issues appropriately

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Skills for Success

Proactive, solutions-focused approach with an optimistic outlook

Strong attention to detail and organization

Ability to manage multiple priorities and shift tasks efficiently

Clear, professional verbal and written communication skills

Comfort with detail-oriented, process-driven work

Proficiency in Microsoft Office (Excel, Word, Outlook)

QuickBooks experience preferred

Team-oriented mindset

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Qualifications

On-site position (not remote)

23 years of experience in sales support, administrative, or accounts payable roles

Experience in a support-focused, detail-oriented role preferred

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Benefits We Offer

Competitive Paid Time Off (PTO)

Medical, Disability, and Life Insurance

401(k) plan with strong company match

Consistent daytime schedule designed to avoid peak Houston traffic

Professional, collaborative work environment

Full-time