Accounting Assistant

Job Description

About the Role

The Accounting Assistant will support day-to-day financial operations, ensuring accuracy, compliance, and timely reporting. The ideal candidate will have experience working with UK clients and a solid understanding of UK accounting systems, processes, and standards.

You will work closely with our Finance team to maintain financial records, support month-end closing activities, liaise with suppliers, and help ensure the smooth running of all accounting functions.

Key Responsibilities

Financial Transactions

Record daily financial transactions in the accounting system with accuracy and consistency.

Assist with processing accounts payable (AP) and accounts receivable (AR).

Ensure all invoices, receipts, bills, and payment documentation are complete, properly authorised, and filed.

Support payment run preparation and supplier invoice checks.

Reconciliation & Reporting

Perform bank reconciliations and investigate discrepancies in a timely manner.

Assist in reconciling supplier statements and ensure any mismatches are resolved.

Support preparation of regular financial reports, including P&L, balance sheet, cash flow summaries, and expense trackers.

Contribute to month-end and year-end closing activities.

Auditing & Compliance

Prepare and organise documentation for internal and external audits.

Ensure compliance with UK accounting standards, relevant financial regulations, and company policies.

Assist in maintaining proper VAT documentation and filing support.

Data Management

Maintain accurate and up-to-date financial records, both digital and physical.

Validate data accuracy across systems and flag inconsistencies proactively.

Ensure audit trails are complete and easy to reference.

Communication & Collaboration

Work closely with internal teams (Purchasing, Operations, Customer Support) to clarify financial queries.

Communicate with suppliers regarding invoices, payments, and statement reconciliations.

Support ad-hoc financial requests from management.

Administrative & Ad-Hoc Tasks

Provide administrative support to the Finance team as needed.

Assist with budgeting, forecasting inputs, and other financial analysis tasks.

Participate in special projects that support Scriveiner’s continued growth.

Qualifications & Experience

Minimum 1 year of experience working with a UK client or within a UK accounting environment.

Solid understanding of UK accounting processes (e.g., VAT, AP/AR workflows, reconciliations).

Experience using accounting software (e.g., Xero, QuickBooks, Sage) is highly desirable.

Strong proficiency in Excel (VLOOKUP, pivot tables, data cleaning).

Familiarity with Amazon/e-commerce accounting is a plus but not required.

Technical Skills

Knowledge of basic accounting principles and UK financial practices.

Competence in bookkeeping, transaction processing, and reconciliation.

Ability to interpret financial reports and identify inconsistencies.

Strong organisational skills with excellent attention to detail.

Ability to work with digital accounting tools and cloud-based systems.

Soft Skills

Strong communication skills, both written and verbal.

High level of accuracy and attention to detail.

Proactive, reliable, and able to manage time effectively.

Ability to work independently with minimal supervision.

Strong sense of confidentiality and professionalism.

Collaborative mindset with a willingness to support cross-functional teams.