Facilities Clerk

Job Description

Description:Facilities Clerk

Location: In-person opportunity at Oak Ridge, TN

Rate of Pay: $16 BOE

The Facilities Clerk is accountable for supporting facilities, activities, and programs. The Facilities Clerk functions at a level to perform both routine and non-routine duties as dictated by the nature of the work promoting efficient and organized operation of departmental activities. Position coordinates and oversees work, scheduling, fee collections and assist in maintaining facilities. This role actively participates, facilitates, and contributes to the organization’s ongoing mission to build and strengthen our internal culture with compassion, forward thinking, quality, value, and inclusion to enhance the lives of those we serve.

Essential Duties and Responsibilities

Collect security deposits and rental income from EVC tenants.

Maintain tenant utilities, including telecommunications, cable, and internet services.

Monitor facilities to ensure equipment and materials are safe, clean, and well-maintained.

Schedule, organize, and oversee various activities, programs, and special events.

Respond to inquiries and requests regarding facilities, assessing individual needs and providing appropriate assistance.

Assist with the resolution of minor routine administrative and operational issues; communicate effectively with other departments.

Manage and coordinate assigned facilities projects and activities, including planning, documentation, and implementation.

Prepare or review bid documents, resolutions, change orders, and grant reports.

Maintain compliance with regulatory agencies, including the Planning Commission and state authorities.

Assist with scheduling work, minor budget administration, and customer service functions.

Maintain fleet files, inventories, and vehicle maintenance records; transport fleet vehicles to and from vendors or customer locations as needed.

Notify the Facilities Director of safety hazards or necessary repairs promptly.

Move and set up furniture, equipment, and supplies for events, manually or using hand trucks.

Complete all facilities-related documentation, ensuring compliance with HIPAA and internal privacy standards.

Maintain confidentiality concerning applicants, employees, and individuals’ protected health information in accordance with HIPAA.

Utilize electronic systems and software critical to EVC operations.

KEY BEHAVIORS/QUALIFICATIONS FOR SUCCESS

Willingness to work nights, weekends, and holidays

Knowledge of standard facility and fleet operations.

Knowledge of occupational hazards safety rules

Competent at conducting building inspections to determine signs of vandalism or needed repair.

Ability to present facts and recommendations effectively in oral and written form.

Ability to prioritize with excellent time management skills.

Ability to work with people in a variety of positions.

Ability to work independently.

Ability to maintain safety in all environments.

Basic understanding of intellectual and developmental disabilities and the ability to work with people in their homes.

Ability to lift a minimum of 50 pounds.

Advanced computer skills, including Word and Excel

Basic understanding of repair and construction practices associated with tools and equipment, as well as fundamental knowledge of vehicle repair.Requirements:Minimum Qualifications and Core Competencies

· High School diploma or equivalent with associates degree/additional industry certifications preferred.

· Must be at least 18 years old.

· A minimum of two years of directly related facility and fleet experience required.

· Department of Disability and Aging/Managed Care Organizations designated online training and any other required training.

· Emory Valley Center Orientation.

· Valid Tennessee driver’s license and good driving record.

Full-time