Temporary Administrative Assistant

Job Description

Overview

We are seeking a detail-oriented and polished Administrative & Communications Assistant to support a series of international programs and communications projects. This role is ideal for someone with excellent writing skills, strong organization, and the ability to manage multiple moving pieces with accuracy. Prior experience with international travel or global programs is a plus.

You will support program leadership with drafting correspondence, gathering materials from selected applicants, preparing itineraries, and assisting with the close-out of an annual application cycle.Key Responsibilities

Draft professional correspondence, including applicant status notifications, invitation and thank-you letters for participating faculty, and congratulations letters for new leaders

Collect required documents from selected scholars and format biographies for promotional use

Research hotel options for visiting scholars and observer trips

Draft itineraries, delegation schedules, and related travel documents

Assist with communications to exchange program applicants and help close out the 2026 application cycle

Support administrative components for implementing 2026 international exchange programs

Prepare and send partner and leadership-change correspondenceRequired Skills & Qualifications

Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, Teams

Exceptional attention to detail and organizational skills

Strong written and verbal communication abilities

Ability to handle sensitive communications with professionalism

International travel experience or familiarity with global programs (preferred)

Ability to work independently and use your own laptop for all work

Monday–Wednesday, 8:30 AM–5:00 PM

$25/hr

Linthicum, MD (Hybrid)

2-month temporary contract

Hybrid remote