Receptionist/ Administrative

General Role

* Answering the phone, directing queries to the relevant person, taking messages

* Manage email inboxes

* Diary management

* Update and maintain directory

* Keep e-filing in order

* Process post

* Issuing client invoices/receipts

* Keep reception area and meeting room in order

* Assist other staff

Main Job Tasks and Responsibilities

* Answer telephone, screen and direct calls

* Take and relay messages

* Schedule meetings and send meeting confirmations

* Receive, scan, save and distribute post

* Opening new files

* Managing AML (anti money laundering) on client files

* Data entry on case management system

* Manage e-meetings (via Zoom) and greet clients for any onsite meetings

* Support professionals during any onsite meetings (refreshments, scanning etc)

* Manage office stationery orders

* Ad hoc tasks where required

Key Competencies

* Verbal and written communication skills

* Organising and planning

* Attention to detail

* Initiative and reliability

* Stress tolerance

* Typing

* Excel

Skills:

Word Powerpoint Excel