Executive Assistant

Executive Assistant

Etobicoke (100% in office)

$75-100K

About the Role

Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership

Act as a true right-hand partner who proactively anticipates needs and removes tasks from the executive’s plate

Own day-to-day office administration and support cross-functional teams as needed

Thrive in a fast-paced, professional business environment with competing priorities

Key Responsibilities

Manage complex calendars, meetings, travel, and reservations for the executive

Handle executive email correspondence, document requests, and follow-ups

Prepare meeting materials, agendas, slide decks, notes, and minutes

Draft professional documents and internal communications

Assist with accounting administration and expense coordination

Support HR onboarding and personnel administration

Perform PA duties (dry cleaning, personal bookings, logistics, scheduling, etc.)

Manage the office environment and support other departments when required

Maintain strict confidentiality and discretion at all times

Assist with occasional marketing initiatives

Qualifications & Experience

5 years of experience as an Executive Assistant / Personal Assistant

Construction industry experience is an asset, but not required

Background in a professional, corporate business environment

Bachelor’s degree or equivalent hands-on experience

Fully fluent in English (written and verbal)

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Proven ability to manage multiple priorities, logistics, and deadlines

Highly organized, detail-oriented, and proactive with strong follow-up skills

Who You Are

A true go-getter who takes initiative and thinks ahead

Someone who naturally makes an executive’s life easier

Comfortable taking ownership and solving problems independently

Discreet, dependable, and trusted with sensitive information

What’s Offered

Competitive salary: $75,000 – $100,000

Health, dental, and vision benefits (80/20 coverage after 3 months)

2 weeks’ vacation to start

Summer hours

Stable, in-office role with long-term growth potential