Facility Coordinator

We are looking for a polished, service-focused professional to oversee the daily operations and tenant experience within a premium suites environment. This role is ideal for someone who enjoys hospitality, client service, facilities management and keeping a workplace running smoothly.

This is a part-time position (3 days per week) starting early January.

What You’ll Do

Serve as the main point of contact for tenants, guests, and visitors

Handle inquiries, requests, onboarding, and general tenant support

Keep offices, meeting rooms, and shared spaces clean, organized, and presentation-ready

Coordinate maintenance needs with building teams and vendors

Manage meeting room bookings, AV setup, and event support

Oversee office and kitchen inventory; restock and order supplies

Maintain accurate records, agreements, renewals, and occupancy information

Support administrative tasks such as mail handling, reporting, and document preparation

Assist with tenant engagement activities, networking events, and community programming

Represent the space professionally in all communications

What We’re Looking For

Strong customer service and interpersonal skills

Professional, polished, and welcoming approach

Excellent organization and multitasking ability

Experience in hospitality, coworking, executive suites, or property management is an asset

Proficient with Microsoft Office and comfortable with meeting room/AV systems

Self-motivated, adaptable, and able to maintain confidentiality

If you thrive in a fast-paced, people-focused environment and enjoy creating an exceptional workplace experience, we’d love to hear from you.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.