Program Manager (Sharepoint Upgrade)

We are seeking an experienced Project Manager to lead our enterprise migration initiative from SharePoint 2019 on-premises to Microsoft 365 (SharePoint Online and related services). The Project Manager will oversee planning, execution, communication, risk management, vendor coordination, and stakeholder engagement to ensure a smooth transition to a modern Microsoft 365 environment.

The ideal candidate has prior experience managing large-scale modernization or cloud migrations, preferably involving Microsoft SharePoint, OneDrive, Teams, and Active Directory/Azure AD identity integration.

Key Responsibilities

Project Planning & Coordination

Develop and maintain a detailed project plan, including timelines, resource plans, milestones, and dependencies.

Coordinate the migration roadmap from discovery and assessment through pilot, production migration, and cutover.

Establish and enforce project governance structure and communication cadence.

Stakeholder & Department Engagement

Act as the primary liaison between IT, department content owners and leadership

Facilitate workshops, planning sessions, and migration readiness meetings across multiple business units.

Work with department leads to organize content cleanup, workflow requirements, and validation activities.

Execution & Delivery Oversight

Coordinate the workstreams including:

Information architecture redesign

Identity and access strategy

Content migration

Workflow modernization

User training and adoption support

Ensure project deliverables meet documented business requirements.

Risk, Issue & Change Management

Identify and track risks, issues, and decision items with clear ownership and mitigation strategies.

Manage scope, budget, and change requests.

Ensure compliance with security, governance, and Microsoft best practices.

Technical Team Coordination

Work with technical architects, SharePoint administrators, migration engineers, and third-party tool vendors (e.g., ShareGate/AvePoint).

Coordinate pilot testing, defect tracking, and final go-live execution.

Reporting & Documentation

Provide weekly status reports, executive updates, and dashboard metrics.

Maintain project artifacts, communication plans, SOPs, and acceptance criteria.

Training & Adoption Support

Partner with the training/change management team to schedule and deliver communications, user guides, and rollout support.

Ensure smooth transition to operations and handoff to support teams.

Required Qualifications

5+ years of experience managing IT projects, preferably related to cloud transformation or enterprise application modernization.

Experience leading SharePoint or Microsoft 365 migration programs (content, workflows, Teams, OneDrive, permissions).

Strong knowledge of technology project phases including discovery, design, testing, deployment, and change management.

Demonstrated ability to engage both technical and non-technical stakeholders.

Proficiency with Microsoft Project, Planner, or similar project tools.

Preferred Skills

Experience with:

SharePoint 2016/2019 and SharePoint Online

Identity & access migrations (AD Azure AD/Entra)

Power Platform (Power Automate, Power Apps)

Migration tools (ShareGate, SPMT, AvePoint, or Metalogix)

Familiarity with governance frameworks, compliance considerations, and structured content management lifecycle.

PMP, PMI-ACP, Prosci Change Management, or Microsoft certification (MS-900, MS-700, SC-300 or related) is a plus.

Soft Skills

Strong communication and negotiation skills

Ability to manage organizational change and user impact

High level of organization and problem-solving ability

Adaptability in a complex, multi-department environment

Success Criteria

Migration is completed on schedule, within budget, and aligned to business and IT expectations.

End users successfully adopt SharePoint Online and related Microsoft 365 tools.

Minimal business disruption during cutover.

Governance, compliance, and long-term support structures are documented and operational.