Executive Assistant

POSITION SUMMARY

The Executive Assistant provides high-level administrative support to the Executive team, serving as a key liaison between leadership, executives, and employees. This role conserves the executive’s time by managing schedules, correspondence, and confidential information while representing the corporate image internally and externally.

KEY RESPONSIBILITIES

Manage and prioritize the Executive's schedule, appointments, and meeting requests to ensure an efficient workflow.

Prepare, review, and distribute reports, correspondence, presentations, and financial statements using office software (Word, Excel, PowerPoint, Outlook).

Coordinate and confirm meetings, ensuring the President is fully briefed and prepared.

Arrange all travel logistics including flights, accommodations, and transportation.

Maintain confidential information with the highest level of discretion and professionalism.

Conduct background research and gather information to support decision-making.

Prepare and track expense reports.

Handle general administrative duties such as phone inquiries, filing, photocopying, and arranging conference calls.

Support special projects and other duties as assigned to promote organizational success.

QUALIFICATIONS

Minimum of 2 years’ experience in an Executive Assistant or similar administrative role.

Associate degree preferred; some college coursework required.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research.

Strong organizational and time-management skills with the ability to multitask effectively.

Excellent written and verbal communication skills; capable of professional correspondence and presentations.

Ability to maintain confidentiality and handle sensitive information with integrity.

Demonstrated ability to work independently and collaboratively in a fast-paced environment.

Strong problem-solving skills with a proactive and adaptable approach to shifting priorities.

Ability to travel to various company locations as needed.

Exceptional interpersonal skills, including tact, diplomacy, and customer service orientation.

KEY ATTRIBUTES

Detail-oriented with strong analytical skills.

Calm and patient under pressure with a cooperative, team-focused mindset.

Self-motivated and able to meet deadlines in a competitive environment.

Leadership qualities with creativity and initiative to improve processes and communication.