Assistant Deputy Director (Deputy Director 5)

Office of Fiscal & Monitoring Services

The Office of Fiscal and Monitoring Services (OFMS) Fiscal Services Division is responsible for developing, implementing, and monitoring all the Agency's budget activities. This encompasses the biennial budget process, annual budget implementation, and projecting federal budget estimates. The Division is also responsible for the management of the Agency's revenue, disbursements and financial obligations as well as performing daily federal cash draws, reconciles and reports on federal grant status. Learn more about the Office by visiting the ODJFS OFMS webpage.

What You’ll Do

Classification Title\: Deputy Director 5

Working Title\: Assistant Deputy Director

The primary purpose of this job lead is the preparation and administration of the agency's annual budget, coordinate the biennial budget process to align resources with strategic priorities.

Job Duties:

Oversees the receipt, tracking, and reporting of numerous federal grants.

Ensures daily compliance with federal requirements and accurate financial reporting.

Manage agency financial operations by managing revenues, disbursement, obligations through established coding and accounting services.

The position requires serving as the primary contact with funding and monitoring sources such as U.S. Department of Health and Human Services, General Accounting, and the Office of Budget Management.

Acts as a key advisor to the Director and serves as backup to the Deputy Director on all fiscal issues.

Directly manages fiscal operations performed by the Bureau of Accounting, Bureau of Fiscal & Planning Operations, and Bureau of Grants Management.

The successful candidate will also be persistent, thorough, detail-oriented, well organized, and able to independently manage multiple assignments.

Technical & Professional Skills Utilized:

Accounting and Finance

Budgeting

Critical Thinking

Decision Making

Priority Setting

Problem Solving

Responsiveness

Strategic Thinking

Schedule\: 8\:00 am – 5\:00 pm

Travel\: N/A

PN(s): 20033542

There are no minimum qualifications for this position; however, preferred experience and knowledge includes:

Fiscal analysis compiling data from multiple sources;

Ability to work independently;

Ability to prioritize work based on needs of the agency;

Ability to direct staff, teach skills, and develop methods for process improvement;

OAKS BI reporting;

Ability to determine available funding and budget overages and shortages in appropriations and compare actual expenditures against estimated expenditures;

Collect and analyze data;

Develop financial reports;

Prepare comprehensive reports containing analysis;

Ability to learn/understand the State's fiscal structure;

Ability to provide clear and concise written analysis, document analysis of fiscal matters, and direct and lead on fiscal issues.

Tips For Your Application

Information in attached resumes or cover letters should be entered into your application in the appropriate Work Experience or Education & Certification sections.

Pay Information

Pay is commensurate with experience and/or education.

What’s In It For You

We offer our employees a sustainable lifestyle that includes a flexible work life balance making our agency a great place to work!

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website. Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan. For more information, check out the 2023-24 MyBenefits Guide Online flipbook or PDF copy and see pages 8-9 for costs.

Dental, Vision and Basic Life Insurance

Bargaining Unit\: Dental, vision and basic life insurance premiums are free after one year of continuous service.

Exempt\: Dental, vision and basic life insurance premiums free starting the first of the month following start date.

Time Away from Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave

11 paid holidays per year

Paid Childbirth/Adoption leave

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. As a new employee, you will be automatically enrolled into Ohio Deferred Compensation unless you opt-out within 90 days of hire date. Visit the Ohio Deferred Compensation website for more information

Who We Are

The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:

Cash and Food Assistance

Employment Services and Workforce Development

Unemployment Insurance

Adult Protective Services

Child Support

Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someone’s world!

Guiding Principles

We will be a leader in customer satisfaction.

We will have a reputation that attracts and retains talented, diverse, and dedicated employees.

We get better at what we do every day.

This position is overtime exempt and is deemed unclassified per Ohio Revised Code 124.11 (A) (9).