Accounts Payable Specialist

Job Description

We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities.

Responsibilities:

• Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing.

• Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies.

• Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams.

• Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers.

• Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations.

• Assist with month-end and year-end closing tasks by preparing schedules and reports.

• Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation.

• Identify opportunities to improve accounts payable procedures and strengthen internal controls.

• Provide support to the accounting team as needed, ensuring smooth financial operations.• Minimum of 2 years of hands-on experience in full cycle accounts payable.

• Proficiency with NetSuite accounting software is required.

• Solid understanding of general ledger operations and month-end closing processes.

• Exceptional attention to detail and strong organizational abilities.

• Advanced skills in Excel and other Microsoft Office applications.

• Effective communication and interpersonal skills to collaborate with vendors and team members.

• Preferred: Associate or Bachelor’s degree in Accounting, Finance, or a related field.