Accounting & Administrative Assistant

Join Our Team at Niyam IT: Embrace Diversity, Excel Together

Are you ready to be part of a dynamic, inclusive, and fearless team that values your well-being and individuality? At Niyam, we’re not just a company; we’re a close-knit community of experts and leaders dedicated to providing IT solutions for esteemed clients.

Niyam provides IT solutions to improve system efficiency while optimizing the value that we deliver to our customers. Our team members have the drive and the right mindset to take ownership of the projects they work on. They partner with our customers, going the extra mile when necessary to ensure success.

What We Offer:

Flexible Work Hours: Life doesn’t always fit into a 9 to 5 schedule. We offer flexibility to help you manage your work-life balance effectively.

Remote Work: Niyam understands the value of flexibility. We offer remote work.

Career Growth: Niyam is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.

Great People: Our people are the blueprint of who Niyam is to the industry and community.

Great Environment: Niyam fosters a great environment where innovation, collaboration, and personal growth thrive.

Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam.

Join us in creating a workplace where innovation, diversity, and well-being thrive. Your journey at Niyam awaits. Apply today!

Niyam is seeking an Accounting and Administrative Assistant to join our team. This position is hybrid to Leesburg, VA, and will require the employee to live in a HUB zone. This position is for 10 hours a week. If you are looking for a few extra hours a week this may be the job for you.

Role and Responsibilities:

Mail Management and Documentation Support (40%)

• Retrieve, review, and sort all incoming mail delivered to the Leesburg office.

• Scan, upload, and file documents into the designated electronic repository.

• Maintain organized and up-to-date digital records for accounting and operational use.

• Inform and distribute relevant mail items to applicable individuals or departments.

• Support documentation control and ensure accuracy and completeness of uploaded materials.

Credit Card and Expense Report Coding and Processing Support (50%)

• Assist in reviewing payable and non-payable expense reports.

• Accurately code expenses to appropriate cost centers, accounts, or project codes.

• Review expense reports to ensure all costs are fully supported with appropriate backup documentation.

• Verify compliance with accounting policies, cost allowability rules, and organizational guidelines.

• Communicate with staff to obtain missing or clarifying information.

• Support the Accounts Payable workflow to ensure timely processing.

Other Duties as Assigned (10%)

• Support the Accounting Manager with tasks delegated based on organizational priorities.

• Provide general administrative and accounting support to the Finance team.

• Maintain confidentiality, professionalism, and accuracy in all assigned activities.

Qualifications and Education Requirements:

High school diploma required; associate degree in accounting, Business, or related field preferred.

Prior experience in accounting or administrative support roles preferred.

Experience with expense coding, documentation management, or basic reconciliation tasks is a plus.

Familiarity with timesheet systems or billing support functions preferred.

Must live in HUB Zone area.

Strong attention to detail and organizational skills.

Ability to manage multiple tasks efficiently in a deadline-driven environment.

Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and document management systems.

Strong communication skills and the ability to work collaboratively across departments.

Basic understanding of accounting principles preferred.

Ability to handle confidential information with discretion.

Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

Niyam IT, Inc. is an Equal Opportunity (“EEO”) Employer. All qualified applicants will receive consideration without regard to race, color, creed, religion, sex, sexual orientation, gender identity, pregnancy, marital status, partnership status, age, citizenship status, veteran or military status, medical condition, genetic information, national origin, disability, unemployment status or any other characteristic prohibited by federal, state and/or local laws.