Database Administrative Assistant

Job Description

Salary: $26-$28/hour

POSITION SUMMARY

This position provides integral support to multiple parts of Sinai Temples work, helping ensure our operation is a well-oiled machine, providing a positive experience for our 1,500 members and robust staff. Under the direction of the Executive Director, s/he acts as supporting and knowledgeable presence, prepared to do whatever is necessary for the smooth and effective functioning of the Temple.

This person will become the resident expert on ShulCloud-the platform through which Sinai Temple manages demographic and financial information, event registrations, and communications. S/he will play a key role in providing clear and timely correspondence with our members, for purposes ranging from life cycle information to donation acknowledgements. This position will become an invaluable member of the team, providing meaningful hand-on support to multiple departments, ranging from Membership, Programming, Bnai-Mitzvah, High Holy Days and more. Finally, this position will be the primary support person to the Temple Executive Director.

PRIMARY DUTIES

Information Management and Reporting

Maintain and update all Temple records accurately and securely

Create new member accounts

Provide data reports from ShulCloud, to assist the membership, programming, bnai-Mitzvah, clergy, ritual and Admin departments of Sinai Temple.

Establish and implement processes by which Temple updates the database and maintains clean data.

Membership Engagement: Correspondence & Communications

Generate and manage donor acknowledgement letters and tribute cards in a timely manner

Prepare life cycle emails to the community.

Bereavement Related Needs: track and generate communications to members who have recently experienced death of a loved one

Assist w/yahrzeit-related data entry

Prepare clergy condolence letters immediately following death

Prepare clergy condolence letters for thirty (30) days following death

Prepare clergy condolence letters six (6) months following death

Prepare clergy condolence letters twelve (12) months following death

Assist with tracking and sending parking stickers for access to Parking Garage

Assist with entering guest information into our Visitor Management System.

Problem-Solving /Interdepartmental Support

Bnai-Mitzvah Department, assist with multiple needs, including but not limited to:

preparing customized bnai mitzvah booklets, trope books and individual certificates

assist with monthly communications to bnai mitzvah families in the year prior to the date

Assist with Food Ordering for Meetings and Small Events

High Holidays: assist with a range of holiday specific needs, including but not limited to:

Book of Remembrance

Yahrzeit in memoriam video

Enlisting vendor support

Affiliate Groups: provide administrative support to Sisterhood, Mens Club and Chai Society

Sinai Temple Mental Health Center: assist with logistics and other tasks as needed.

POSITION QUALIFICATIONS

Knowledge of mail merge

Comfort with google forms, registration platforms, etc.

Self-motivated; takes pride in his/her work

Detail oriented and committed to quality

Must be proactive!

Attention to detail is critical

High emotional intelligence

Excellent follow-up skills and ability to meet hard deadlines in timely fashion

Jewish background and/or knowledge of Judaism is preferred

Ability to complete tasks correctly with minimal hand-holding

Interest and enthusiasm for the mission and activities of Sinai Temple.

Effectively multi-task.

Ability to work both independently and as a team.

TECHNOLOGY Requirements

Proficient with Microsoft Office software (Word, Excel, Power Point)

Proficient communication through Microsoft Teams

MINIMUM EDUCATION

Associate degree

Sinai Temple is an equal opportunity employer. It considers applicants for all positions without regard to race, color, sex, national origin, age, or any other characteristics protected by applicable state or federal law. This job description is subject to change by management. Reasonable accommodation will be made in accordance with the law.

Full-time