Executive Administrator

Job Description

M/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving’s drive to always “treat the customer right,” we have fulfilled the dreams of over 140,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Houston, Indianapolis, Minneapolis/St. Paul, Nashville, Orlando, Raleigh, San Antonio, Sarasota, Tampa, and Fort Myers/Naples.

Job Summary:

The Executive Administrative Assistant provides high level administrative support to senior leaders, ensuring seamless daily operations and efficient workflow across the organization. This role focuses on complex calendar management, large scale meeting coordination, executive travel planning, and special projects that support strategic and operational priorities. The position requires exceptional attention to detail, excellent communication skills, and a strong sense of urgency to manage competing priorities effectively.

Duties and Responsibilities:

Executive Support & Calendar Management

Manage multiple executive calendars, including internal and external meetings, travel schedules, and priority alignment.

Anticipate scheduling needs and proactively resolve conflicts to ensure executives’ time is optimized.

Meeting & Event Coordination

Plan and execute multiple large meetings and events annually, involving internal teams, external stakeholders, and cross functional partners.

Coordinate all logistics, including travel arrangements, venue selection, catering, dinners, virtual meeting setup, and on site hosting responsibilities.

Travel Management

Arrange comprehensive business travel for multiple executives, including flights, hotels, ground transportation, and itinerary preparation.

Administrative Operations

Process invoices across multiple departments and manage approvals for administrative items such as expense reports, PTO requests, and supply orders.

Prepare, edit, and process a wide range of documents—letters, spreadsheets, memorandums, forms, and reports—often requiring research, data comparison, and handling of confidential information.

Documentation & Records Management

Develop and maintain organized filing systems to ensure quick access to departmental and executive documentation.

Copy, file, and archive materials as needed to support efficient recordkeeping.\

Communication & Relationship Management

Screen and route incoming calls, providing information or directing inquiries appropriately.

Serve as a liaison between executives, internal departments, external partners, and other stakeholders.

Support problem resolution, coordinate schedules, and help maintain strong working relationships across the organization.

Special Projects

Assist with additional assignments, initiatives, and special projects as requested by executives or department leadership.

Requirements

Qualifications

Proven experience in executive-level administrative support or similar experiences.

Exceptional attention to detail, excellent written and verbal communication skills, and a strong sense of urgency in managing tasks and deadlines.

Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Ability to handle confidential information with discretion and professionalism.

Benefits

M/I Homes offers a comprehensive benefits package, including medical, dental and vision insurance, company paid life and disability insurance, optional supplemental life insurance, Health Savings Accounts and Flexible Spending Accounts, paid time off (PTO) and paid holidays, paid parental leave, traditional and Roth 401(k) options, a profit-sharing plan, an employee stock purchase plan, an employee home purchase plan and more.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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Full-time