Project Manager Assistant

Job Description

Description

The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions.

Join the Civil/Municipal team at The Mannik & Smith Group as a Project Manager Assistant and play a key role in keeping our projects moving forward.

As part of the Civil/Municipal Engineering team, you’ll support Project Managers with the coordination, organization, and day-to-day operations that keep complex civil/municipal projects on track. If you excel at managing details, communicating clearly, and staying one step ahead, this role offers a chance to make an immediate impact on project success.

Job Responsibilities

As a PMA, you’ll provide critical operational and administrative support that keeps project delivery running smoothly.

Project Coordination & Communication

Coordinate schedules, meetings, and project communications

Serve as a central point of contact for project teams, clients, and stakeholders

Track deadlines and milestones to ensure timely delivery

Administrative & Documentation Support

Manage and maintain project documentation and records

Support logistics for project activities

Assist with compliance tasks and audit preparation

Operational Support

Monitor project progress and help keep teams aligned

Assist with contract management and internal coordination

Collaborate closely with multidisciplinary project team members

Light Financial & Invoicing Support

Assist with project budgeting and forecasting

Track project costs and allocations

Serve as the biller in the invoicing cycle

Skills, Knowledge and Expertise

The ideal candidate is organized, proactive, and thrives in a fast-paced, collaborative environment.

You’ll be successful in this role if you have:

2+ years of relevant experience

Strong organizational and coordination skills

Excellent written and verbal communication skills

Experience with project management software and MS Office tools

The ability to manage multiple deadlines with accuracy

A team-oriented, service-focused approach to supporting project needs

Benefits

401(k) w/ company match

Health insurance w/ HSA option, Vision, Dental, Life

Flexible schedule

Paid time off

Referral program

Tuition reimbursement

Catalytic Coaching - Employees draft a development plan aimed at improving contributions in their current job and increasing the potential for other opportunities. MSG is all about bringing out the best in people at work!

It is the policy of our company to follow equal employment opportunity procedures in compliance with federal, state and local criteria. We will provide all applicants for employment, and all employees, with equal opportunity without regard to race, color, religion, national origin, age, sex, height, weight, marital status, arrest record, disability, pregnancy, sexual orientation, gender identity or expression, genetic information, military or veteran status, and/or any other protected classes covered by any local, state and federal laws.

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Full-time