Accounts Payable Clerk

Job Description

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

DESCRIPTION:

The Accounts Payable Clerk reports to the Comptroller and is primarily responsible for the Accounts Payable and other business office functions.

Responsible for accounts payable, including the posting of requisitions, purchase orders and invoices.

Ensure all purchase orders and invoices follow the policies and procedures guidelines.

Responsible for the accurate and timely payment of all authorized billings incurred by the College to avoid and late fee or penalty and to ensure all available discounts are taken.

Administration of College credit cards to faculty and staff to ensure all persons traveling for college business have appropriate credit available to cover expenses.

Responsible for maintenance an accuracy of outstanding PO reports.

Reconciliation of all vendor statements in a timely and accurate manner.

Responsible for the preparation and filing of monthly sales tax reports.

Prepare and distribute 1099s for all vendors

Production and analysis of cash requirements journals to meet College payment obligations.

Maintain complete and organized vendor files for all payment documentation.

Provide secretarial and clerical assistance as needed to the Comptroller. Duties may include:

o Filing

o Photocopying

o Sort and distribute incoming mail and prepare outgoing mail for delivery

o Typing and preparing various letters, documents and reports

o Account reconciliations as assigned

Assist others as needed.

Assist in the registration, including the billing and collection of registration invoices.

Participate in the Business Office cross training program .

Assist in the preparation of PBC schedules for the annual external audit.

Unclaimed property annual reporting.

Maintain utility spreadsheet for website on a monthly basis.

Reconcile and post payroll entries.

Calculations of all bond payments.

Communicate an accurate image of the College as a means of informing others about opportunities at the College.

Work on standing and ad hoc committees of the College, as assigned.

Support College activities and special events through attendance and/or participation.

Comply with College policies, rules, and regulations.

Performs all other duties assigned by the Comptroller and/or the President.

Full-time