Administrative Assistant/Office Coordinator

Administrative Assistant / Office Coordinator New York, NY (Onsite) Company Overview A highly reputable, well-established public relations firm based in New York City.

The firm partners with clients providing services including public engagement, media relations, branding, event production, and strategic communications.

They offer a collaborative, fast-paced environment and are seeking an Administrative Assistant / Office Coordinator to support office operations, workplace experience, and administrative functions.

Position Overview The Administrative Assistant / Office Coordinator serves as the face of the office and a key partner to senior leadership, supporting day-to-day office operations, front office management, and administrative support across the team.

This role is ideal for someone who enjoys being the central point of contact, managing a wide range of responsibilities, and contributing to a polished and well-run workplace environment.

Responsibilities • Serve as the primary point of contact for visitors, calls, and general inquiries, delivering a strong front office / workplace experience • Manage the general inbox and route communications appropriately • Coordinate calendars, scheduling, and meeting logistics for leadership and team members • Provide administrative support to senior leadership, including document preparation and correspondence • Assist with preparation of reports, presentations, and client-facing materials • Oversee office operations, including ordering supplies, managing pantry, and coordinating with vendors and service providers • Support workplace operations and facilities coordination as needed • Assist with HR administrative support, including onboarding coordination and documentation • Help manage basic financial administration (expenses, invoice tracking, AP/AR support) • Maintain organized records and support administrative processes and reporting • Assist with special projects and ad hoc operational needs Qualifications • 2–5 years of experience in administrative support, office coordination, workplace experience, or office operations roles • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment • Excellent written and verbal communication skills • Professional, polished demeanor with strong interpersonal skills • Experience supporting front office operations, scheduling, and vendor coordination • Exposure to HR administration, onboarding, or office operations workflows preferred • Proficiency in Microsoft Office Suite (Outlook, Word, Excel) • Experience with expense management, invoicing, or AP/AR support is a plus