Fiscal Manager

Position Overview

Performs professional fiscal and budget administration for the Police Department. Responsible for coordinating budget preparation, monitoring expenditures, ensuring procurement compliance, maintaining financial records, and providing financial analysis to departmental leadership.

Position Functions

Lead and coordinate the Police Department’s annual operating and capital budgets and assist in presenting fiscal information to department and City leadership.

Monitor, analyze and reconcile expenditures to ensure fiscal accountability and identify available funding for operational needs.

Manage and administer the Police Department procurement process, maintain accounts, track requisitions and annual purchase orders using Munis software and coordinate invoice processing with Finance to ensure compliance with established procedures.

Develop, maintain and analyze accounting records and financial reports, ensuring timely and accurate reporting of budget and overtime information.

Conduct quarterly audits of departmental cash activities to ensure adherence to established fiscal procedures. (with the exception of the Investigative fund account).

Review and approve requisitions for services and materials verify funding availability, accuracy, and policy compliance.

Authorize and process invoice payments and coordinate resolution of vendor discrepancies as necessary.

Evaluate bid packages to determine compliance with specifications and provide recommendations regarding acceptance or rejection.

Coordinate with vendors, sales representatives, and departmental staff regarding the procurement of supplies, services, and materials.

Prepare and maintain fiscal, procurement, and inventory documentation and maintain accountability for departmental capital assets.

Manage the departmental purchase card program, reviewing transactions to ensure appropriate funding sources, documentation, tax compliance, and adherence to policy.

Drive to and from City work sites. (City vehicle will be available). Perform additional duties as assigned. Be available for emergency call-outs.

Complete required trainings as specified within the City’s Comprehensive Emergency Management Plan.

In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.

Qualifications

MINIMUM QUALIFICATIONS:

Bachelor’s degree in Accounting, Finance or related field or four (4) years of experience reflecting progressive responsibilities in accounting, finance or a related field.

Five (5) years of experience in the use of Microsoft Office Suite applications, such as Excel, Word and Outlook.

Valid Driver License (must obtain State of Florida driver license within thirty (30) days of employment).

PREFERABLE QUALIFICATIONS:

Master’s degree in Business Administration, Finance or related field.

Experience in governmental budgeting or public sector finance.

Experience with Munis or similar financial management systems.

Experience supporting law enforcement or public safety operations.

Willingness to adopt AI and emerging technologies.

Supplemental Information

The selection process for positions in the Altamonte Springs Police Department will include a Truth Verification Examination/Computer Voice Stress Analysis (CVSA), an in-depth Background Investigation to include a Level 2 nationally fingerprint-based records check, and successful completion of the CJIS (Criminal Justice Information Services) Security Clearance process to include approval for controlled access to protected information.

Driving history for the past three (3) years must reflect no violations of a driving related felony offense, or driving under the influence (DUI) which includes both drugs and alcohol, reckless driving, or hit and run involving an occupied vehicle or attended property, or an accumulation of traffic violations, plus three (3) points for each attendance at driving school (regardless of whether points were assessed against the license) where the penalty points do not exceed twelve (12).

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