Inventory Data Entry Specialist

JARS CANNABIS

Inventory Data Entry Specialist

Ready to elevate your career path to a new all-time high?

JARS Cannabis is more than just your average cannabis brand and retailer. We are a culturally inspired organization on a mission to rewrite the existing narratives that surround cannabis, one community at a time. We seek to empower the future leaders of our industry while creating an inclusive workplace environment that is fueled by celebrating the intersection of cannabis with creativity, community, and collaboration.

Implementing a progressive approach, we aim to provide only the highest quality of product and service to our customers and the communities that we are fortunate to inhabit. Striving to set a new standard of professional excellence in cannabis retail, our highly motivated team is comprised of knowledgeable experts who are committed to making the integration of cannabis into any lifestyle both easy and accessible.

Does this spark your interest? If so, we'd love to hear from you!

About the Role:

The Inventory Data Entry Specialist works under the Director of Inventory and is responsible for ensuring that all inventory orders from the Distribution Center are accurately received into the POS system for all JARS retail locations in a timely and compliant manner. This role plays a critical part in maintaining inventory accuracy across company systems, including Dutchie and METRC, while ensuring all transactions comply with Michigan state regulations.

This position also manages the company-wide inventory email, investigates invoice discrepancies, coordinates corrections across departments, and maintains accurate records of inventory reconciliation and adjustments.

The ideal candidate is highly organized, detail-oriented, and comfortable working with large volumes of data across multiple systems. This individual must demonstrate strong communication, initiative, and problem-solving skills while maintaining strict adherence to compliance standards.

This role requires someone who can operate with a high level of accuracy in a fast-paced environment where inventory costs, pricing, and operational priorities can change frequently.

The Inventory Data Entry Specialist is expected to model and uphold the company's core values of respect, honesty, integrity, diversity, inclusion, and safety.

Essential Duties & Responsibilities:

• Accurately receive and input incoming inventory for all retail locations into Dutchie POS in a timely manner

• Verify that invoices match manifests, product descriptions, and quantities; escalate discrepancies to management when corrective action is required

• Maintain active knowledge of incoming inventory shipments to the Distribution Center

• Manage and maintain accurate inventory data across Dutchie and METRC systems

• Monitor and manage the company-wide inventory email inbox, responding to requests and coordinating follow-ups as necessary

• Communicate with retail locations to verify inventory accuracy prior to receiving into Dutchie and METRC

• Coordinate invoice discrepancies and reconciliation with the Purchasing Department and Accounts Payable team

• Investigate inventory discrepancies, errors, and deficiencies; ensure proper reconciliation, documentation, and resolution

• Finalize inventory transactions and sales transfers in METRC after confirming accuracy in Dutchie

• Assist in maintaining company inventory in compliance with Michigan state cannabis regulations and internal company policies

• Support implementation and maintenance of inventory control procedures and quality control standards

• Oversee intake, inspection, documentation, and proper storage verification of incoming inventory and related invoices

• Ensure data integrity across inventory platforms and identify opportunities to improve operational processes

• Perform additional duties and projects as assigned by management

Required Qualifications:

• Must be 21 years of age or older

• High school diploma or GED required

• Must be willing to submit to a background check

• 2+ years of inventory, logistics, or data entry experience, preferably in the cannabis industry

• Experience working with Dutchie and METRC

• Strong experience with data entry, reconciliation, and record keeping

• High level of attention to detail and accuracy when handling inventory data

• Ability to manage multiple tasks and priorities in a fast-paced environment

• Strong written and verbal communication skills; ability to correspond in a professional and businesslike manner

• Ability to identify discrepancies, investigate issues, and resolve problems efficiently

• Proficiency in Microsoft Excel and standard office software

• Ability to work both independently and collaboratively across departments

• Ability to work overtime as business needs dictate

Work Atmosphere / Physical Demands:

• Work will generally be performed in a fast-paced office and distribution center environment

• Requires prolonged sitting and/or standing with frequent use of a computer and keyboard

• Involves regular communication with retail locations, vendors, and internal departments

• Will require working varied hours/day, including overtime as business needs dictate

Why JARS Cannabis?

At JARS Cannabis, we pride ourselves on being more than just a retailer - we are a community. Our values of Impact, Daring, Nimble, Playful, and Gritty are at the heart of everything we do.

• Impact: We focus on creating meaningful, positive change through our work. Impact means delivering results that matter - improving experiences, driving progress, and adding real value for our people, customers, and communities.

• Daring: At JARS Cannabis, we are not afraid to take risks and push boundaries. We are constantly exploring new ideas and innovative approaches to stay ahead in the industry. If you have a bold vision and a passion for creativity, you'll fit right in.

• Nimble: The cannabis industry is fast-paced and ever-changing, and so are we. Our team is agile and adaptable, always ready to pivot and seize new opportunities. We thrive on the excitement of change and are always looking for ways to improve and grow.

• Playful: We believe that work should be fun! Our playful spirit is reflected in our vibrant environments and our approach to teamwork. We encourage our team members to bring their authentic selves to work and to enjoy the journey.

• Gritty: Success in the cannabis industry requires determination and resilience. We are a team of hard workers who are not afraid to roll up our sleeves and get the job done. Our grit and perseverance are what set us apart and drive our success.

If you are passionate about cannabis and want to be part of a team that values inclusivity, innovation, agility, fun, and hard work, JARS Cannabis is the place for you. We offer a supportive and dynamic work environment where you can grow your career and make a real impact.

Employee Benefits:

• Free Employee Assistance Program

• Health, Dental & Vision Insurance (full-time employees only)

• 401(k) Plan

• Paid Time Off

• Employee Discount

• Monthly Bonus Incentives

• Internal Growth Opportunities

• Voluntary Life Insurance & Supplemental Medical Insurance

• PCMP/FSA Medical Benefit

• Holiday Pay (select holidays only)

• Bereavement Time Pay

• Parental Leave

JARS Cannabis is proud to be an Equal Opportunity Employer. JARS does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Per CRA guidelines, all candidates are subject to a State of Michigan background search. Any candidates with a felony within the past 10 years for a controlled substance or distribution to minors will not be considered.