Administrative Assistant

Under the direct supervision of the Finance Manager and other corporate executives, this position provides a receptionist for the corporate office along with administrative and clerical support to the finance department. In addition to greeting visitors and answering the phone, this position includes typing, filing, and scheduling. Performs specific duties such as data entry, record keeping, coordination of meetings and conferences, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.

Daily Responsibilities for UMS Administrative Assistant/Receptionist:

Answer and direct phone calls

Assist with customer concerns

Greet and direct visitors

Filing

Assist in invoicing and other various data entry tasks

Accounts payable

Invoice reconciliation

Accounts receivable

Collection

Assist in project-driven work assigned by corporate executives

First contact for staffing services

Greet new employees and temporary workers

Communicate with agencies about staffing needs

Report hours to agencies

Organize and schedule appointments

Write and distribute emails, faxes, and other correspondences

Assist in additional non-specific projects and tasks