Office Manager

Office Manager - Baltimore, MD

Company and Office Manager Role Overview:

CFS is partnering with a small, local Baltimore County company to hire an Office Manager. This role oversees day to day accounting functions while managing office operations, administrative processes, and light customer support, playing a key role in keeping internal operations running smoothly. Ideal for someone who is organized, detail oriented, and enjoys variety, autonomy, and being a hands on contributor within a very close knit team.

Key Responsibilities for the Office Manager:

Accounting & Financial Operations

Accurately record and categorize financial transactions in the accounting system

Manage accounts receivable, including invoicing, cash application, and collections follow up

Process accounts payable and coordinate timely vendor payments

Perform monthly bank and credit card reconciliations

Maintain the general ledger and related supporting schedules

Process employee payroll

Support month end and year end close activities

Prepare routine financial reports for management

Liaise with the external accounting firm

Oversee accounting/ERP systems, CRM tools, and internal business systems

Administrative & Office Operations

Oversee office supply inventory and coordinate purchasing

Maintain employee records and personnel files

Coordinate facilities, maintenance, office equipment, and IT vendor support

Act as primary point of contact for landlords and service providers

Provide support for customer inquiries

Manage insurance policies, COIs, and renewal schedules

Coordinate bonds required for customer bids or contracts

Identify and implement process improvements to enhance efficiency, accuracy, and compliance

Qualifications for the Office Manager:

Experience as an Office Manager, Bookkeeper, or similar

Strong understanding of accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance

Basic Excel skills required

Experience using Great Plains or similar ERP system a plus

High attention to detail with strong organizational skills

Comfortable working in a small company environment and wearing multiple hats

Strong communication skills and ability to work independently

Must be able to pass a criminal background check

Schedule:

100% on site in Baltimore, MD; M-F 8:30am-5pm Salary: $60,000-$70,000

#INMAR2026

Full-Time